Budget Nodes/Budget Accounts

Budget Nodes, also known as Budget Accounts, are the values in PeopleSoft Finance that house

1) revenue and expense budgets, and

2) revenue and expense accounts and their cumulative totals.

 

Revenue budget nodes start with “B4”, followed by three numerical values (ex. B4020).

Revenue accounts (ex. 43639) roll up to the budget node level and are mapped to specific revenue budget nodes.

 

Expense budget nodes start with “B5”, followed by three numerical values (ex. B5009). 

Expense accounts (ex. 53900) roll up to the budget node level and are mapped to specific expense budget nodes.

Expenses are budgeted at level 3, which is why most expense budget nodes start with “L3” in the node description.

 

When establishing revenue or expense budgets in a cost center, a budget node must be referenced on the budget journal.

On Finance reports, budget nodes are displayed with the value on the left-hand side, followed by the budget node description.

Example of budget nodes and description from a 1074 report:

 

Example of budget nodes and description from a 1063 report:

 

 

Revenue Budget Nodes – B4xxxx

A list of revenue budget nodes to become familiar with since commonly seen in cost centers under fund groups 2, 3, and 4.

B4035 - FUND BALANCE

Represents the cost center’s beginning fund equity that is budgeted in the current fiscal year.  The B4035 budget should not exceed the cost center’s actual beginning fund equity balance.

B4004 - OTHER FEES

Houses fee revenues collected and/or monthly bad debt assessment charges; fund groups 2 and 3 only.

B4005 - REMISSIONS AND EXEMPTIONS

Posts to cost centers that house tuition and fee revenues (fund groups 2 and 3), for which waivers and exemptions are applicable.  R&E reduces the cost center’s revenue total, which reduces the cost center’s available funds to spend.

B4010 - FEDERAL GRANTS AND CONTRACTS

Federal indirect cost (IDC) revenue; fund 2072

B4011 - INDIRECT COST RECOVERED – FED

Federal indirect cost (IDC) revenue; fund 2072

B4016 - STATE PASS THRU FROM STATE AGN

State funds transferred from another state agency; fund group 1 only

B4019 - IDC RECOVERED – LOCAL

Indirect cost (IDC) revenue; fund 2072

B4020 - PRIVATE GIFTS

Should only be present in gift-funded cost centers (fund codes 4027 and 4041)

B4026 - ENDOWMENT INCOME DISTRIBUTION

Should only be present in endowment income fund codes 2076, 4028 and 4042.

B4027 - SALES AND SERVICES - E&G

Should only be present in self-supporting cost centers in fund group 2.

B4028 - SALES AND SERVICES – AUXILIARY

Should only be present in self-supporting cost centers in fund group 3.

B4029 - OTHER SOURCES

Present in self-supporting cost centers and budgeted in uncommon circumstances.

B4036 - RECOVERED COSTS

Should only be present in cost centers under fund codes 2060 and 2061

B4044 - ENDOWMENT TRANSFER

Cost centers funded from an endowment shared with UH campuses, fund group 4.

 

Expense Budget Nodes – B5xxxx

A list of expense budget nodes to become familiar with since commonly seen in cost centers under fund groups 2, 3, and 4.

NON-PAYROLL BUDGET NODES

B5008 - L3 - CAPITAL OUTLAY

Capital equipment and furniture purchases

B5009 - L3-MAINTENANCE AND OPERATIONS

Operating expenses such as supplies, services,

B5066 - L3-TRAVEL AND BUSINESS EXPENSE

Travel and business-related expenses such as mileage, lodging, food

B5067 - L3-SCHOLARSHIPS AND FELLOWSHIP

Student financial aid, mostly housed under scholarship-coded cost centers. 

If total spending is equal to or greater than $10,000, expenses must be housed in a scholarship coded cost center (scholarship department code and ‘H’ program code).

If total spending is less than $10,000, expenses can be housed in a non-scholarship coded cost center (non-scholarship department code and non-‘H’ program code).

B5073 - L3-PURCHASED UTILITIES

Utility expenses such as water, gas and electricity

B5076 - L3-DEBT SERVICE

Payment obligations to service debt

B5005 - L3 - COST OF GOODS SOLD

Cost incurred to produce or purchase the goods or services sold

 

PAYROLL BUDGET NODES

B5006 - L3-SALARY AND WAGES

Non-regular salary earnings such as longevity pay, overtime, shift differential, hazardous duty pay, and ERS Opt Out earnings.

REGULAR S&W BUDGET NODES

The following S&W budget nodes house regular earnings processed via payroll for full-time and part-time positions.

• Every position is associated with a job code (ex. 2144)
• Every job code is associated with a S&W expense account (ex. 50180)
• Every S&W expense account rolls up to a S&W budget node (ex. B5038)
• The latest UHD Job Codes list can be viewed on the Job Codes webpage

When a new position title is created by UHD Human Resources, it is assigned to an available job code value. 

A S&W expense account is assigned to the job code by UHD Human Resources and communicated to UH to set up in Peoplesoft HRIS.

As soon as payroll associated with the new position begins to process, the earnings will post to the determined S&W expense account, which will subsequently post to the appropriate S&W budget node.

 

B5034 - L3-S&W, TENURE TRACK FACULTY

Tenure and tenure track faculty salaries

Examples: Professor, Associate Professor, Assistant Professor, Chair, Clinical Assistant Professor

 

B5035 - L3-S&W, NON-TENURE TRACK FAC

Non-tenure track faculty salaries

Examples: Senior Lecturer, Lecturer, Instructor, Visiting Faculty

 

B5036 - L3-S&W, ADJUNCT FACULTY

Adjunct faculty salaries

Examples: Adjunct, Adjunct Lecturer, Retired Faculty VMOE

 

B5055 - L3-S&W, SUMMER INSTR SALARIES

Summer faculty salaries

Examples: Faculty Summer, Lecturer Summer, Adjunct Summer

 

B5038 - L3-S&W, EXEMPT STAFF

Full-time and part-time salaries paid once a month

 

B5039 - L3-S&W, NON-EXEMPT STAFF

Full-time and part-time salaries paid on a bi-weekly basis

 

B5040 - L3-S&W, STUDENT EMPLOYEES

Student worker wages

 

B5037 - L3-S&W, GRADUATE ASSISTANTS

Various graduate assistant salaries

 

B5007 - L3 - FRINGE BENEFITS

Fringe benefit costs associated with full-time and part-time salaries and wages.  Costs include health insurance, retirement (TRS or ORP), FICA taxes, and monthly payroll assessments such as workers' compensation insurance, unemployment compensation insurance and vacation payouts (severance pay).