PageUp is the talent acquisition and recruitment management system used by departments to post vacant positions, manage applicants, and submit job offers. Once a job offer is fully approved in PageUp, the information flows into PeopleSoft HR.

PageUp sends an automated daily email to the UHD Budget Office providing details of each job offer approved and accepted in PageUp from the previous day. The Budget Office uses this information to adjust the newly filled position's budgets.

The purpose of this guide is to help departments understand the budgetary considerations involved in processing new hire requests submitted through PageUp, including how base budgets are funded and when departments are responsible for covering salary differences.

Budget Considerations

The Budget Office strives to post budget adjustments for new hires within the month the offer is fully approved in PageUp.  The Budget Office will contact the department if additional information or clarification is required to process the proposed budget adjustments. If funding instructions are missing, insufficient, or delayed, it will lead to a delay in the posting of the budget adjustments, resulting in inaccurate budget data on HR and Finance reports.

Staff New Hires

• Full-time hourly positions are base budgeted using 2,088 work hours per fiscal year.
• Monthly compensation rates for full-time positions should not end in $0.33 or $0.66. Please round the compensation rates to $0.34 or $0.67, respectively, to ensure annual salary at least matches offer letter.
• The university will provide the additional base budget needed for a new hire if the annual salary does not exceed the 1st quartile and base budget was not transferred out during the vacancy period.
• If the new hire's annual salary exceeds the 1st quartile, the department must identify and provide the base budget for the difference.
• If the base budget exceeds the new hire’s salary, the university will sweep the excess base budget.

Example 1:

An Accountant position has a base budget of $53,430 and the 1st quartile salary is $62,000. Jake Doe was hired with an annual salary of $60,000. Since the annual salary is less than the 1st quartile, UHD will fund the entire base adjustment.

Example 2:

A Business Manager position has a base budget of $68,000 and the 1st quartile salary is $71,000. Jim Doe was hired as the Business Manager with an annual salary of $75,000. The university will provide $3,000 in base budget and the department must provide $4,000 in base budget.

Example 3:

Janet Doe was hired as a Library Assistant earning $37,000/year. A Library Assistant position has a base budget of $40,000. The Budget Office will sweep the $3,000 in excess base budget to central pool.

Faculty New Hires

• Monthly compensation rates for full-time positions should not end in $0.33 or $0.66. Please round the compensation rates to $0.34 or $0.67, respectively, to ensure annual salary at least matches offer letter.

• If a tenure/tenure track faculty member teaches either the fall semester or spring semester within a fiscal year, their salary earnings for the fiscal year should equal half of their annual salary.
• The university will provide the additional base budget needed for a faculty new hire if the position did not undergo a title change and/or base budget was not transferred out during the vacancy period.
• Departments will be responsible for funding the base budget shortfall for faculty positions that are reclassified up.
• If the intended fund source is a self-supporting cost center, please be aware that the position must be split-funded. Self-supporting cost centers cannot transfer funds to other sources or receive funds from other sources.