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Bacterial Meningitis


Proof of Bacterial Meningitis

Texas law requires that all entering students under the age of 22 provide a certificate signed by a health care provider or an official immunization record verifying that a student has been vaccinated against bacterial meningitis, or has received a booster during the five years prior to registration.
UHD has chosen the services of Magnus Health SMR (Student Medical Record) to provide Web-based access of proof that a student has taken their Bacterial Meningitis vaccination.  DO NOT submit your documents to UHD directly.

How to Submit your Bacterial Meningitis records
Fully admitted students should submit vaccination documents to Magnus Health SMR. Follow the steps on the Instructions on Uploading Vaccination Record. All students under the age of 22 are required to register through Magnus Health SMR. You will not be able to register for classes without providing documentation or exemption for this vaccination. The vaccine must be received 10 days before the first day of the semester. Only fully admitted students have access to the “Student Records & Enrollment” tile and will be able to upload their records to Magnus Health. To check the status of your admission application, login to your myUHD Student Center.
Meningitis Immunization Record Requirements
  1.  Administered in the last 5 years and no later than 10 days prior to the first day of class.
  2.  Must have one of the following: 
  • a health practitioner signature or stamp, OR
  • be issued by a state or local health authority.
  •  Documentation must be in English and legible.
  •  Vaccine must be an approved vaccine by the CDC, for example MCV4 or MPSV4.
  •  International vaccines not approved by the CDC will not be accepted.
  •  Form should clearly state administered date with month/day/year.
  •  Must have student's first and last name 
  •  Must have date of birth
  •  Uploaded by student through MyUHD portal

Vaccination Deadlines 
Students registering for classes in spring, summer or fall are required to upload and submit proof that they received ​their Bacterial Meningitis vaccination to Magnus Health SMR.
To register for classes, the date on the vaccination record or booster dose must fall within last five years and at least 10 days before the start of the semester as indicated below:
​Term​​ BMV must have been administered between​
Spring 2024 January 6, 2019 - January 6, 2024
Summer 2024 May 3, 2019 - May 3, 2024
​Fall 2024 ​August 9, 2019 - August 9, 2024
Important facts about Bacterial Meningitis



  • Student's first and last name as it appears within their Magnus account.
  • Student's date of birth (month/day/year)
  • Health practitioner full name, signature or stamp
  • Health practitioner must date (with a 4-digit year beginning in 2020) the document, or the document will be rejected.
  • Healthcare professional must document whether this is a lifelong exemption or a specific timeframe exemption.
Submitting a Medical Exemption:
  • Print coversheet and form from Magnus Health to be completed by health practitioner.
  • Can be mailed, faxed, or uploaded to Magnus Health SMR by student through their myUHD portal

  • Must be the Texas DSHS "Affidavit: Exemption from Immunizations for Reason of Conscience" Form
  • Form must be notarized and submitted within 90 days of notarized date, or it is no longer valid and must be rejected.
  • Meningococcal box on form must be checked.
  • Students over age 18: Parent or Legal Guardian signature and date is not required. Student must sign and date this document.
  • Students under age 18: Parent or Legal Guardian signature and date is required.
  • Enter expiration date set for two years from date of notarization.
Submitting a Reason of Conscience Exemption:
  • Print coversheet from Magnus Health to be mailed with notarized Affidavit Form.
  • ORIGINAL document and coversheet must be MAILED to:
Magnus Health, 514 Daniels Street #367, Raleigh, NC 27605

  • No fax or uploaded affidavit for exemption from immunizations for reason of conscience will be accepted.


Bacterial Meningitis FAQS


All entering students under the age of 22 enrolling in public, private, or independent institution of higher education on or after January 1, 2014. Any students under 22 years of age who previously attended an institution of higher education before January 1, 2014, and who are re-enrolling in any institution of higher education following a break of a least one fall or spring semester.

  • An affidavit or a certificate signed by a physician who is duly registered and licensed to practice medicine in the United States, in which it is stated that, in the physician's opinion, the vaccination required would be injurious to the health and well-being of the student.
  • If you are declining the vaccination for reason of conscience objection, including a religious belief, you must request the conscience affidavit exemption form from the Texas Department of State Health Services (TDSHS). Once requested, the affidavit form will be mailed from TDSHS to address submitted and then form must be completed and notarized.
UHD uses third party agency, Magnus Health SMR (Student Medical Record), to provide Web-based access of evidence that a student has taken their Bacterial Meningitis vaccination or has chosen to submit the conscience affidavit exemption form. The affidavit declining the vaccination for reasons of conscience cannot be photocopied and original must be mailed to Magnus Health SMR. The original affidavit exemption form must be submitted to Magnus Health SMR no later than 90 days after having it notarized. Detailed instructions are provided by Magnus Health SMR once you create and log in to your Magnus Health SMR account. For additional information on how to submit your documents to Magnus Health SMR (Student Medical Records) please call 1-877-461-6831.

  • If you are only taking classes online, you are not required to take the vaccination. You will need to complete an “Online Classes Only Immunization Waiver" form. Please contact the Registrar's Office at for additional information.

  • If you are taking any face-to-face UHD courses at any site, you are required to satisfy the Bacterial Meningitis vaccination requirement if you fall within the law requirement.

You will not submit any forms to any UHD departments. After registering with Magnus Health SMR, you will submit your documents to Magnus Health SMR. You will do so by uploading your documents to your Magnus Health SMR account or by faxing or mailing your documents directly to Magnus Health SMR. Detailed instructions are provided once you log in to your Magnus Health SMR account.

If you have not been vaccinated within the past 5 years or 10 days prior to the first day of class you are enrolled at UHD, you may be able to receive a Bacterial Meningitis Immunization from the following:

Your health care provider, a local health clinic in your neighborhood, or your local pharmacy. UHD offers the immunization for UHD students only at the Student Health Services S445 for a cost of $117.

Please contact your local health care provider for a medical opinion.

The Meningitis vaccination recommended by the Centers for Disease Control and Prevention (MCV4 and MPSV4) offers protection for Meningitis groups A, C, Y and W-135. The MCV4 and MPSV4 are the only vaccines currently accepted. Please visit the CDC website for additional information.

A hold will be placed on your student record and you will not be able to register for classes until proper documentation is received.

Once you log onto myUHD, you will be able to attain access to your Magnus Health SMR account where you will receive immediate assistance. You can also call Magnus Support number 877-461-6831.



Magnus Support Number for Students:

UHD Student Health Services
Offers the Bacterial Meningitis Vaccine to UHD students only. Cost: $117.00
Note: Price may vary upon market price.

445S • No appointment necessary
Monday-Thursday 8 am-6 pm
Friday 8 am-5 pm

For students obtaining Bacterial Meningitis Vaccine, please visit Student Health Services at least 40 minutes prior to closing to ensure sufficient time for the required post- BMV waiting period.

Phone: (713) 221-8137

* The record will be uploaded to Magnus by UHD. Health records will be released to the student after the official day of record. *Students under the age of 18 must be accompanied by their legal guardian.

For additional questions regarding the Bacterial Meningitis requirement please email