Purposes of Processing |
Categories of Personal Information |
Legal Basis |
As part of the undergraduate and graduate admissions process, we collect applicant Personal Information to evaluate applications. We also may obtain Personal Information from third parties, such as other schools, references, family members, and education partners (e.g., The Common Application, Inc., Law School Admissions Council, The College Board, etc.) as part of an application package. |
Name, address, contact details, race/ethnicity, demographic information, educational history, reference, photographs, letters, PeopleSoft ID, and other relevant information as part of the application package. |
Legitimate Interest: Personal Information collected through the graduate or undergraduate application is necessary to evaluate candidates for admissions and for our internal statistical and analytics purposes
Consent: Processing of Sensitive Personal Information for purposes stated above
Contract: If a contract is involved, processing will be handled for purposes stated above
Legal Requirement: Personal Information and Sensitive Information are processed and maintained as required by law |
To process financial aid and scholarship applications and awards |
Name, address, contact details, demographic information, salary history, PeopleSoft ID, tax forms and other relevant information to evaluate financial aid/scholarship eligibility and opportunities. |
Legitimate Interest:
Personal Information collected through the financial aid application is necessary to evaluate whether the applicant is eligible to receive financial aid/scholarships
Consent: Processing of Sensitive Personal Information for purposes stated above
Contract: to process Personal Information and Sensitive Information pursuant to contract
Legal Requirement: Personal Information and Sensitive Information are processed and maintained as required by law |
To support course registration and academic matters, such as coursework, test results, grading; to investigate claims of academic misconduct |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information |
Legitimate Interest:
Personal Information collected for matriculated students, staff, faculty and members of the public, as appropriate for the course, to enroll in courses or classes, and administer academic matters |
To process requests for housing and dining services |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information, dietary restrictions, special interests |
Legitimate Interest:
Personal Information collected to facilitate housing requests and for available meal plans
Consent: Processing of Sensitive Information for purposes stated above
Contract: Processing Personal Information pursuant to contract |
To provide online training and distance educational programs |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information, demographic information |
Legitimate Interest:
To facilitate provision of education courses to matriculated students, staff, faculty and members of the public, as appropriate for the course
|
For research purposes, to recruit, screen, and enroll individuals as research subjects, conduct clinical studies, and/or process data or biological samples from individuals |
Name, contact/demographic information, other personal data as necessary for the research protocol, such as health information, data and/or biological samples |
Legitimate Interest: To conduct human subjects research
Consent: Written consent requirements approved by University IRB for specific research projects
Contract: To examine, evaluate, and analyze in compliance with research contracts and awards |
To establish and conduct collaborations with external scientists or companies for research purposes |
Name, contact information, demographics and credentials of scientist collaborating with the University |
Legitimate Interest: To establish and collaborate on research and enter into intellectual property (IP)/licensing agreements
Contract: Establishment of research contracts/awards and IP agreements |
To recruit students for athletics teams, provide athletic scholarships, administer athletics programs |
Name, Campus ID, PeopleSoft ID and/or Banner ID, demographic information, health information, sport statistics |
Legitimate Interest: To recruit and coach student athletes, provide academic support services, provide and administer athletic scholarships, provide dietary and nutritional education, health care, training and sports medicine services
Consent: Upon written consent from the individual, for the purposes stated above
Contract: To provide athletic scholarships and administer athletics programs as required by contract |
To provide student outreach and support services, including but not limited to reasonable accommodations, health services, tutoring, counseling and other assistance as needed |
Name, Campus ID, PeopleSoft ID and/or Banner ID, demographic information, health information; other sensitive information |
Legitimate Interest: To facilitate student academic achievement; provide health services, tutoring, counseling and other assistance as needed
Consent: Upon written consent from the individual, Sensitive Information will be processed for the purposes stated above
Legal Requirement: Sensitive Information will processed to provide reasonable accommodations |
To process employment applications |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, demographic information, resumes |
Legitimate Interest: For individuals interested in employment opportunities, processing applications |
To enroll in wellness programs |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, health information |
Legitimate Interest: For eligible individuals interested in participating in a variety of wellness programs, courses, activities, facilitate enrollment and communications about the programs
Contract: If there is a contract for participation in wellness programs, Personal Information is processed pursuant to that contract |
To administer employment activities of University faculty, staff and student workers |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information, demographic information, dependent information, financial information, employment records, photographs, health information |
Legitimate Interest: To comply with legal requirements, administer payroll and benefits, provide reasonable accommodations, administer FMLA and sick leave policies, improve hiring practices, for regulatory reporting and auditing and other University processes and functions
Consent: Sensitive information will be processed for the purposes provided above
Legal Requirement: Sensitive Information will be processed to provide reasonable accommodations and to administer FMLA and sick leave policies |
To process visa applications for incoming student, staff and faculty from overseas |
Name, demographic information, financial information, passport number |
Legal Requirement |
For marketing purposes and donations, and to process requests for brochures and other information |
Name, contact information, financial information, payment information |
Legitimate Interest: To collect and process donations/gifts and donor information, to send brochures or other requested information |
To process payments such as tuition and other student fees, parking passes and permits, event registrations and tickets to events |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID (if applicable), contact information, payment information |
Legitimate Interest: To receive and process payments for tuition, fees, parking, and to register and receive payments for sports, cultural, educational and other University
events
Contract: To process registration and payment for the purposes stated above |
To submit requests for services (e.g., IT technical help, chat line, etc.) |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information |
Legitimate Interest: To process service requests from students, staff and faculty
Contract: If there is a contract that governs your use of such services, Personal Information is processed pursuant to that contract |
Website account registration |
Name, contact information, alumni status |
Legitimate Interest: For websites that require registration for access, to facilitate the registration |
Travel administration |
Name, Campus AD ID, PeopleSoft ID and/or Banner ID, contact information, passport number, loyalty membership information, emergency contacts |
Legitimate Interest: To facilitate travel arrangements and coordination for students and affiliated travelers through University programs
Contract: If there is a contract that governs your use of travel sites, Personal Information is processed pursuant to that contract |
To investigate claims of discrimination/harassment |
Name, contact information, PeopleSoft ID and/or Banner ID, other personal data if applicable -- age, demographic information, racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, health data, sexual orientation, and salary and other employment history |
Legitimate interest: To investigate claims and complaints of discrimination/harassment
Consent: Claimant information will be processed for the purposes stated above
Legal Requirement |
For safety, risk management purposes |
Name, address, contact information, PeopleSoft ID and/or Banner ID, age, health information, and other information as necessary to achieve purposes. |
Legitimate Interest: To provide a safe, secure campus, provide occupational and environmental safety, to investigate suspected criminal activity, to evaluate workers compensation and injury claims
Legal Requirement |
To receive, investigate, and resolve claims of misconduct and/or violation of University policies; to conduct disciplinary proceedings |
Name, address, contact information, PeopleSoft ID and/or Banner ID, age, health information, and other information as necessary to achieve purposes. |
Legitimate interest: To investigate claims and complaints of misconduct and violation of University policies
Consent: Claimant information will be processed for the purposes stated above |
To provide access to the official University app |
Campus AD ID, location |
Legitimate Interest: To provide access to information available through the University mobile application. To provide notifications through the University mobile application
Consent: Upon written consent from the individual to use the mobile app |