UHD Capital and Controlled Assets
UHD will tag and inventory capital assets valued at or greater than $10,000. UHD will also tag and inventory state-designated controlled assets valued from $500.00 to $9,999.99.
Since all departments are creating and entering their own purchase orders and purchase
vouchers in the PeopleSoft AP system, it is important that the correct PeopleSoft
account code is used when purchasing assets that are considered capital or controlled.
Below is a list outlining the most commonly used assets and how they should be coded
on your purchase orders and purchase vouchers. If the list is not clear, or if you
have any questions on which account code to use, please contact Property Management
at propertymanagement@uhd.edu.
Capital Assets
Any single item costing $10,000 and over must be coded into one of the categories
listed below. These must be tagged:
| Account Code | Description |
|---|---|
| 58600 | Motor Vehicles |
| 58601 | Furnishings/Equipment |
| 58602 | Computer Equipment |
| 58603 | Telecommunications Equipment |
| 58604 | Application Software costing $100,000 or more |
| 58605 | Fabricated Equipment (component parts, materials) |
| 58606 | Sculpture, Painting, Other Fine Art (capital no matter the cost) |
| 58607 | Boats/Marine Equipment |
| 58610 | Operating Systems |
| 58611 | Database Software |
| 58615 | Airplanes or aircraft |
Controlled Assets
Any single item described in account 54354 or 54355 costing between $500 and $9,999.99.
These must be tagged:
| Account Code | Description |
|---|---|
| 54354 | Firearms (at any cost), portable cameras, video cameras, video recorders/laser disc players, camcorders, television/VCR combinations, televisions, data projectors, VCRs, and stereo systems |
| 54355 | Desktop and laptop computers, smartphones, tablets, unmanned aerial vehicle (UAV) drones, and other handheld devices |
Other Assets
Any single item costing $9,999.99 or less. Tagged for IT purposes:
| Account Code | Description |
|---|---|
| 54358 | Printers, scanners, fax machines, and other computer equipment including controllers, CD ROMs, docking stations, hubs, computer mice, monitors (when sold separately from a computer), servers |
| 54359 | Computer Parts and Furnishings |
| 54361 | Expendable furnishings, equipment, tools, and media equipment |
Asset-Related Expense Accounts
| Account Code | Description |
|---|---|
| 53510 | License Fee for Computer Software use, programs, procedure manuals, and related documentation |
| 53914 | Computer Software costing less than $100,000 |
| 53700 | Repair/Maintenance equipment other than computers |
| 53701 | Repair/Maintenance computer equipment |
| 53702 | Repair/Maintenance computer software |
| 53704 | Repair/Maintenance telecommunications equipment |