Key Dates FY2026 & FY2027
| Item | Date | Day | Time | Description | Send To |
|---|---|---|---|---|---|
| 1 | 06/24/26 | Wed | 5:00 PM | Deadline for submitting payroll reallocations for FY26 paychecks posted from September 2025 through May 2026 BOB/1074 reports. Deadline for clearing up negative cost center Budget Balance Available (BBAs), negative fund equity balances and ledger 9 deficits on all May 31st reports. | Budget Office |
| 2 | 06/24/26 | Wed | 5:00 PM | Open Market Purchases (Bids $25K and above) for FY26. All purchase requisitions (HEAF and local) of supplies or equipment for which the total cost shall exceed $25,000, including freight charges. Exceptions are possible but must be approved by the Procurement Department. | Procurement |
| 3 | 07/01/26 | Wed | 5:00 PM | HR emails each College/Division Administrator a list of employees in their college/division that are at risk of losing vacation at the end of FY26. CDAs should notify the affected employees. An updated list will be sent on August 7th. | CDAs |
| 4 | 07/01/26 | Wed | 5:00 PM | Deadline for College/Division Administrators to submit the FY27 Designation of Department Property Custodian form via DocuSign. | Property Management |
| 5 | 07/08/26 | Wed | 8:00 AM | Departments can begin creating and submitting FY27 requisitions, which should only be for goods and services to be received and paid for in FY27. (Acctg/Req. Date = 09-01-26) | Procurement |
| 6 | 07/08/26 | Wed | 8:00 AM | Departments can begin creating and submitting all FY27 vouchers, which should only be for goods and services to be received and paid for in FY27. (Acctg/Req/Goods Rec Dates = 09-01-26 or after) | Accounts Payable |
| 7 | 07/10/26 | Fri | 5:00 PM | Change fund custodians who want to renew their fund for FY26 can email Addendum A, Overage/Shortage Reports for the past 12 months (Addendum D), the most recent Audit/Review Report, and a justification memo for renewing their fund to General Accounting. The deadline to send all documents for FY26 fund renewal is Aug 14th. | General Accounting |
| 8 | 07/10/26 | Fri | 5:00 PM | General Accounting will email Division Administrators a list of employees who have Finance System access (spreadsheet). College/Division Administrators (CDAs) should review the Finance System access list and return required information to businessaffairs@uhd.edu by July 31st. If Finance System access needs to be added or removed, a UHS Finance System Access Form (found on the Business Affairs page) must be emailed to businessaffairs@uhd.edu. | General Accounting |
| 9 | 07/22/26 | Wed | 5:00 PM | Deadline for submitting payroll reallocations for FY26 paychecks posted on June 2026 BOB/1074 reports. Deadline for clearing up negative cost center Budget Balance Available (BBAs), negative fund equity balances and ledger 9 deficits on all June 30th reports. | Budget Office |
| 10 | 07/24/26 | Fri | 5:00 PM | Deadline for submitting FY26 requisitions of $25K or less that requires informal bidding. | Procurement |
| 11 | 07/24/26 | Fri | 5:00 PM | Deadline for submitting FY27 purchase requisitions for equipment lease or rental renewals and contract renewals that take effect September 1, 2026, is July 24, 2026. This includes copy machine renewals. | Procurement |
| 12 | 07/24/26 | Fri | 5:00 PM | P-card FY26 deadline - To ensure the use of FY26 funds and allow vendors a few days to post all charges to the accounts, charges should be made on your p-card no later than July 24th. Charges made July 25th through August 3rd may post using FY27 funds. | Procurement |
| 13 | 07/31/26 | Fri | 5:00 PM | Deadline for College/Division Administrators to submit the Finance System Access information to General Accounting. | General Accounting |
| 14 | 07/31/26 | Fri | 5:00 PM | Business Administrators report issues/questions to the Budget Office regarding FY27 budgets loaded from Hyperion by this date. | Budget Office |
| 15 | 07/31/26 | Fri | 8:00 AM | College/Division Administrators begin updating FY26 Baseline Standards and notify the appropriate party. Deadline is August 7th. | CDAs |
| 16 | 07/31/26 | Fri | 5:00 PM | Deadline for Department Property Custodians to submit Authorization for Off Campus Property form via DocuSign to Property Management for FY27 for existing off-campus equipment. Initial requests to remove equipment from campus may be submitted to Property Management during the year but must be submitted prior to removal. | Property Management |
| 17 | 08/05/26 | Wed | 5:00 PM | Deadline for submitting all state vouchers including contract vouchers, receiving reports, PO invoices and wire transfer requests to AP for FY26 payment. | CDAs |
| 18 | 08/05/26 | Wed | 5:00 PM | Deadline for submitting payroll reallocations for FY26 paychecks that include ledger 1 cost centers on ANY portion of the paychecks. Due to previously stated deadlines, these paychecks should be for July and August payroll only. | Budget Office |
| 19 | 08/06/26 | Thurs | 5:00 PM | Last day to initiate FY26 ePRFs (estimated date from UH). | Budget Office/HR |
| 20 | 08/07/26 | Fri | 5:00 PM | HR emails each College/Division Administrator an updated list of employees in their college/division that are at risk of losing vacation at the end of FY26. CDAs should notify the affected employees. | CDAs |
| 21 | 08/07/26 | Fri | 5:00 PM | Deadline for College/Division Administrators to update FY26 Baseline Standards and notify the appropriate party. | CDAs |
| 22 | 08/07/26 | Fri | 5:00 PM | Deadline for departments to finalize/close FY26 purchase orders. | Procurement |
| 23 | 08/07/26 | Fri | 5:00 PM | Deadline for College/Division Administrators to email FY27 certifying signature forms (effective 09-01-26) to businessaffairs@uhd.edu. Contact General Accounting for questions. | General Accounting |
| 24 | 08/13/26 | Thurs | 8:00 AM | Departments can begin initiating and submitting FY27 ePRFs (estimated date from UH). | Budget Office/HR |
| 25 | 08/14/26 | Fri | 5:00 PM | Deadline for submitting local vouchers, travel vouchers, contract work flow vouchers, receiving reports, PO invoices and wire transfer requests to AP for FY26 payment. | Accounts Payable |
| 26 | 08/14/26 | Fri | 5:00 PM | Deadline for submitting local Concur Expense Reports to AP (in Concur), including Expense Reports for Department Travel Cards with July 2026 transaction dates or earlier, to ensure FY26 payment. | Departments |
| 27 | 08/14/26 | Fri | 5:00 PM | Deadline for change fund custodians who want to renew their fund for FY27 to upload Addendum A, Overage/Shortage Reports for the past 12 months (Addendum D), the most recent Audit/Review Report, and a justification memo to email General Accounting. | General Accounting |
| 28 | 08/26/26 | Wed | 8:00 AM | AP will run a batch process to delete or close credit vouchers that are not offset against payments. | Accounts Payable |
| 29 | 08/26/26 | Wed | 5:00 PM | Deadline for submitting local SC vouchers to General Accounting for FY26 payment. | General Accounting |
| 30 | 08/26/26 | Wed | 5:00 PM | Deadline for departments to convert all unprocessed (without final General Accounting approval) FY26 SC vouchers to FY27 by changing the Accounting Date and Scheduled Due Date to 09-01-26 and budget checking the voucher. FY26 SC vouchers, not updated, will be deleted at 5:00PM today. | General Accounting/Accounts Payable |
| 31 | 08/26/26 | Wed | 5:00 PM | Deadline for submitting August (period 12) payroll reallocations for FY26 paychecks that include ledgers 2-5 & 7 cost centers. Due to previously stated deadlines, these paychecks should be for July and August payroll only. | Budget Office |
| 32 | 08/26/26 | Wed | 3:00 PM | Deadline for departments to convert all unprocessed (without final AP approval) FY26 vouchers to FY27 by changing the Accounting Date and Scheduled Due Date to 09-01-26 and budget checking the voucher. FY26 vouchers, not updated, will be deleted at 5:00PM today. | N/A |
| 33 | 08/28/26 | Fri | 5:00 PM | FY26 Department Fraud Risk Surveys due to Business Affairs. | Business Affairs |
| 34 | 08/30/26 | Sun | 8:00 AM | No voucher creation today so that it does not interfere with the PO carry forward process. Also, departments should not attempt to finalize or partialize PO vouchers on August 30, as this will interfere with the PO carry forward process as well. | N/A |
| 35 | 08/30/26 | Sun | 8:00 AM | Departments should not create requisitions so that it does not interfere with the encumbrance process. | N/A |
| 36 | 09/02/26 | Wed | 8:00 AM | Departments can begin journal entries for period 998. | General Accounting |
| 37 | 09/04/26 | Fri | 5:00 PM | Deadline for submitting vouchers to Accounts Payable with a Goods Receipt Date prior to September 1, 2026 in order to be accrued in FY26, period 998. | Accounts Payable |
| 38 | 09/07/26 | Mon | 5:00 PM | Deadline for submitting payroll reallocations for FY26 paychecks to post in period 998 that include ledgers 2-5 & 7 cost centers to Budget Office. Due to previously stated deadlines, these paychecks should be for August payroll only. | Budget Office |
| 39 | 09/08/26 | Tue | 5:00 PM | Target close date for period 12. The actual close date will be announced via email. | General Accounting |
| 40 | 09/09/26 | Wed | 10:00 AM | After August (period 12) closes, Budget Office will email deficit cost center balances where appropriate to Business Administrators. Business Administrators should coordinate transfers to remove deficits where possible by September 23rd (last day to submit journal entries for period 998). | Business Administrators |
| 41 | 09/16/26 | Wed | 5:00 PM | Finance posts AP accruals in period 998, FY26, to department cost centers based on UHS_AP_VOUCHERS_TO_ACCRUE query. All vouchers posted Sept 1-15 with a Goods Received Date before Sept 1 will be accrued, except for grant cost centers. | Accounts Payable |
| 42 | 09/16/26 | Wed | 5:00 PM | Finance posts AP accrual reversal in period 1, FY27. | Accounts Payable |
| 43 | 09/16/26 | Wed | 5:00 PM | Deadline for submitting 998 GL journals to General Accounting, including journals for FY26 P-Card and Transaction Correction Requests. | General Accounting |