All content hosted on UHD web pages must be accessible. This includes linked PDF, presentations, Word and Excel documents, videos, audio, and official social media posts.
Accessible Document Basics, Templates, Checkers
Microsoft Office 365 has a built-in accessibility checker. You can run the checker
in each application.
Note: you can have a document or presentation pass a checker but still fail Adobe PDF's accessibility checker
- Rules for the Accessibility Checker in MS Office
- Accessible Microsoft Office Templates (Word, Excel, PowerPoint)
- Microsoft Office Accessibility Center - Resources for People with Disabilities
- Accessible Document Basics (pdf) by Erin McCully of Southwestern Community College
- Five Habits of Creating Highly Accessible Documents
Accessibility for Microsoft Excel
- Make your spreadsheets accessible
- Use the Accessibility Checker in Excel
- Creating Accessible Excel Documents
- Creating Accessible Excel Spreadsheets
Accessibility for Microsoft Word
- Creating Accessible Word Documents with Examples on How to Fix Errors
- WebAim: Creating Accessible Word Documents Guide
- WebAim: Converting Word to PDF
- Create Accessible Tables in M.S. Word
- Five Habits for Creating a Highly Accessible Documents
Accessibility for Microsoft PowerPoint
The most common accessibility issues with PowerPoint missing slide titles and the
reading order is incorrect.
Note: If you save your PowerPoint to a PDF with these issues, it will fail Adobe Acrobat's accessibility checker every time.
- Creating Accessible PowerPoint Presentations
- Using the Accessibility Checker in PowerPoint to Correct Issues
- Create Slides with an Accessible Reading Order
- Make Your PowerPoint Accessible to People with Disabilities
Accessibility for Microsoft Publisher
- Microsoft Publisher - Accessibility
- Accessible Documents with Microsoft Publisher
- Accessibility for Microsoft Publisher
Accessibility for Microsoft Visio
Application for making diagrams
- Make Your Visio Diagram Accessible to People with Disabilities
- Making Accessible Flowcharts
- Make Accessible Visio Projects
Accessibility for Adobe InDesign
Alternatives to Using Publisher or InDesign to Make PDFs for Newsletters: Adobe Express and Microsoft Sway Provide Accessible Options
Adobe Express is free to use for anyone, you do not need a paid Adobe account. You will need to create an account on Adobe's site. Most Adobe Express templates are free, or you can start from a blank project.
For an online newsletter, choose "webpage" as the project. Note: Once the project (newsletter) has been published, it creates a unique link. If you return to the newsletter to make changes then re-publish, you will have a NEW link that will need to be shared. Suggestion: Once the newsletter has been reviewed and approved, then publish the link.
Sway is available to all UHD staff and faculty through Office 365. Login to office.com with your UHD credentials. Select the dotted square in the upper left of the screen and choose "Sway" from the list of applications. You can start with a blank project or alter the newsletter template. Sway can covert PDFs, Word documents, and PowerPoint presentations into publicly viewable websites.
- How to Convert an Adobe PDF to Microsoft Sway
- Transform an M.S. Word Document to a Sway Web Page
- Embed Content into Microsoft Sway
- Sway Essential Training - LinkedIn Learning (requires UHD or LinkedIn Learning login)