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Executive Director, University Business Services and HUB Coordinator

Basic Position Information

Job Code: 2464

Title: Executive Director, University Business Services and HUB Coordinator

Department: Procurement & Contracts

Essential Personnel: N

Job Family: Administrative Operations

Job Sub-Family: Procurement, Contracts & Accounts Payable

FLSA Classification: E

Job Grade: 20

Grade Min: $105,177

Grade Mid: $128,842

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: Individualized

Campus Security Authority: Y

Screening Committee: Y

Motor Vehicle Record Check: N

Job Summary

The Executive Director, University Business Services and HUB Coordinator direct all functions and personnel relating to Procurement, Contracts, University credit cards, Accounts Payable/Travel, and the HUB Program, ensuring compliance with state requirements, goals, and UHD's policies and procedures. Collaborates with Auxiliary Services, Accounting, and Student Business Services to complete projects and review financial information.


  • Oversees all processing of all University purchase requisitions, purchase orders, and Procurement card programs. Designs, administers, manages, and provides training for the Contract Administration function.
  • Monitors, corrects, and improves payable and travel card transactions using the appropriate software. Collaborates with Accounts Payable, Travel/Travel card, and other departments as necessary to develop training materials for systems and mobile travel app utilized by the UHD community
  • Oversees any changes required regarding software or programs utilized in the bid process, p-card vendor site implementation/updates, p-card finance downloads, travel card system/mobile app implementation/updates, travel card/expenditure finance feeds, and updates to the Finance system. Liaison with auditors and compliance-related personnel within UHD and the university community regarding risk mitigation of university credit card programs
  • Directs all aspects of the HUB program, ensuring it meets state goals and mandates, and produces HUB reports as required
  • Collaborates with Auxiliary Services to complete projects, review financial information from auxiliary providers, attend meetings, and provide support as required. Collaborates with Auxiliary Services to support Shipping and Receiving mailroom functions
  • Collaborates with Accounting/Student Business Services to complete projects, review financial information (financial statements, ratios, fluctuations, analysis), attend meetings, and provide support as required

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • Full-time Employees

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.


Required Education:

  • Bachelor's degree in Business or related field

Required Experience:

  • Minimum of seven (7) years of related job experience


  • Certified Texas Contract Developer (CTCD) certification required

Preferred Qualifications

  • Master's degree in Accounting, Finance, Business or a related field
  • Current Certified Public Accountant (CPA)
  • Experience in Higher Education
  • Experience with PeopleSoft Financials
  • Experience with State of Texas Accounting Systems (USAS)

Knowledge, Skills and Abilities


  • Knowledge of the State of Texas procurement/contract development and expenditure laws and regulations


  • Strong analytical, problem-solving, and decision-making skills and excellent customer care, interpersonal and communication skills


  • Ability to communicate effectively with a wide range of individuals and constituencies

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.


  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.


  • Accountable for oversight of organizational unit's projects and initiatives; monitors utilization of allocated resources and status of projected time frames.
  • Ensures organizational unit's operation are in compliance with university and department policies and procedures; responsible for development and revision of policies and procedures for assigned area(s).
  • Resolves complex issues after careful consideration of all relevant information.
  • Collaborates with other university administrators to keep the university apprised of significant developments and issues.

Change Management

  • Manages the development and implementation of change initiatives to advance the university's goals and objectives.
  • Assesses the availability of resources and ascertains additional resources required to effect change within projected timelines.
  • Promotes the benefits of new methods, technology, and/or work environments resulting from changes.
  • Addresses concerns to minimize impact of potential consequences of changes.
  • Provides encouragement and support to employees through the change process.
  • Supports changes in the university's organizational structure.


  • Leads the organizational unit's endeavors to achieve its goals and objectives in support of the university's vision and mission.
  • Oversees the organizational unit's operations in accordance with the university's shared values of excellence, student success, inclusiveness, respect, and integrity.
  • Fosters a dynamic work environment that encourages teamwork and cooperation.

Financial Administration

  • Assesses and modifies organizational unit's budget annually to provide sufficient resources for organizational unit's operations aligned with goals and objectives, in consideration of the university's budget constraints.
  • Directs administration of the organizational unit's budget to ensure effective utilization of financial resources and compliance with federal, State, and university policies and procedures.
  • Approves disbursement of funds consistent with the organizational unit's budget.
  • Monitors status of organizational unit's budget, and directs the resolution of deficiencies and/or discrepancies.

Organizational Engagement

  • Positively represents organizational unit to internal and external constituents in support of the organizational unit's efforts and in recognition of its accomplishments.
  • Coordinates with other university administrators to collaborate endeavors across organizational units.
  • Builds rapport with external constituents to advance the organizational unit's goals and objectives and engage the community with the university's efforts to address the needs and advance the development of the region.
  • Competently responds to audits and requests from governmental entities and UH-System on behalf of the organizational unit.

Strategic Planning

  • Develops organizational unit's short- and long-term goals and objectives that align with the university's strategic plan.
  • Establishes assessment measures to evaluate the organizational unit's progress toward accomplishing its goals and objectives.
  • Determines priorities and allocates resources to achieve the organizational unit's goals and objectives.
  • Anticipates potential difficulties and concerns, and develops feasible contingency plans.
  • Collaborates with other university administrators to coordinate efforts across organizational units.

Talent Management

  • Communicates the organizational unit's priorities and initiatives to employees and the importance of their contributions to the organizational unit's goals and objectives.
  • Motivates employees by encouraging a commitment to excellence and recognizing employee accomplishments.
  • Clearly defines employee responsibilities and expectations; provides guidance and constructive feedback.
  • Encourages employee participation in professional development and training, and supports mentoring and on-the-job training to provide the tools for employees to be successful.
  • Promotes teamwork and a work environment that fosters cooperation.
  • Manages the resolution of performance issues expeditiously and with discretion.

Student Success Indirect Support

  • Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
  • Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
  • Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
  • Helps students build peer support networks.
  • Encourages student participation in out-of-class activities.
  • Provides encouragement and guidance to foster student success.
  • Treats students with respect
  • Maintains the learning environment to ensure quality and/or sound pedagogy.

This job description may not encompass all duties and responsibilities associated with the position.