Executive Director, Administration and Finance

The Executive Director, Administration and Finance oversees the administrative, financial, and human resources operations for the Division of Administration & Finance, and maintains the university's risk management and compliance programs to ensure adherence to university policies and state and federal laws.

• Provides direction to division personnel in relation to policies and procedures; assists the division leadership to implement organizational decisions, which may include developing and writing policies, procedures, and business processes, and generating reports
• Serves as the division contact for all administrative and financial matters and provide guidance to ensure that key financial processes are supervised and monitored effectively
• Serves as the liaison for the Office of the Vice President for Administration and Finance, ensuring the accurate and timely flow of information and responding to inquiries as delegated by leadership
• Establishes and chairs the University Compliance Committee, provides leadership for the University's compliance function by giving specific guidance to management, professional staff, and individual departments as appropriate
• Attends UH System Compliance meetings and prepares UHD's section of the Compliance Report to the Board of Regents
• Reviews insurance reduction/waiver requests in conjunction with the associated contract, making determinations to reasonably protect UHD personnel, students, visitors, and property
• Serves as liaison to UH System Risk Management regarding UHS/UHD insurance as well as providing all necessary documentation regarding property damage, vehicle accidents, and student/visitor accidents and incidents

• Performs all other duties as assigned.

Direct Reports:

• Full Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Required Education:

• Master's Degree

Required Experience:

• Minimum of seven (7) years of related job experience

License/Certification:

• None Required

• A minimum of seven (7) years of related job experience in higher education is preferred.

Knowledge:

• Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.

Skills:

• Strong oral and verbal communication skills
• Excellent organizational and time management skills

Abilities:

• Ability to make informed decisions and recommendations for university operations
• Ability to use technology to gather data, compile information, and prepare reports
• Ability to manage confidential information

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Accountability

• Accountable for oversight of organizational unit's projects and initiatives; monitors utilization of allocated resources and status of projected time frames.
• Ensures organizational unit's operation are in compliance with university and department policies and procedures; responsible for development and revision of policies and procedures for assigned area(s).
• Resolves complex issues after careful consideration of all relevant information.
• Collaborates with other university administrators to keep the university apprised of significant developments and issues.

Change Management

• Manages the development and implementation of change initiatives to advance the university's goals and objectives.
• Assesses the availability of resources and ascertains additional resources required to effect change within projected timelines.
• Promotes the benefits of new methods, technology, and/or work environments resulting from changes.
• Addresses concerns to minimize impact of potential consequences of changes.
• Provides encouragement and support to employees through the change process.
• Supports changes in the university's organizational structure.

Leadership

• Leads the organizational unit's endeavors to achieve its goals and objectives in support of the university's vision and mission.
• Oversees the organizational unit's operations in accordance with the university's shared values of excellence, student success, inclusiveness, respect, and integrity.
• Fosters a dynamic work environment that encourages teamwork and cooperation.

Financial Administration

• Assesses and modifies organizational unit's budget annually to provide sufficient resources for organizational unit's operations aligned with goals and objectives, in consideration of the university's budget constraints.
• Directs administration of the organizational unit's budget to ensure effective utilization of financial resources and compliance with federal, State, and university policies and procedures.
• Approves disbursement of funds consistent with the organizational unit's budget.
• Monitors status of organizational unit's budget, and directs the resolution of deficiencies and/or discrepancies.

Organizational Engagement

• Positively represents organizational unit to internal and external constituents in support of the organizational unit's efforts and in recognition of its accomplishments.
• Coordinates with other university administrators to collaborate endeavors across organizational units.
• Builds rapport with external constituents to advance the organizational unit's goals and objectives and engage the community with the university's efforts to address the needs and advance the development of the region.
• Competently responds to audits and requests from governmental entities and UH-System on behalf of the organizational unit.

Talent Management

• Communicates the organizational unit's priorities and initiatives to employees and the importance of their contributions to the organizational unit's goals and objectives.
• Motivates employees by encouraging a commitment to excellence and recognizing employee accomplishments.
• Clearly defines employee responsibilities and expectations; provides guidance and constructive feedback.
• Encourages employee participation in professional development and training, and supports mentoring and on-the-job training to provide the tools for employees to be successful.
• Promotes teamwork and a work environment that fosters cooperation.
• Manages the resolution of performance issues expeditiously and with discretion.

Strategic Planning

• Develops organizational unit's short- and long-term goals and objectives that align with the university's strategic plan.
• Establishes assessment measures to evaluate the organizational unit's progress toward accomplishing its goals and objectives.
• Determines priorities and allocates resources to achieve the organizational unit's goals and objectives.
• Anticipates potential difficulties and concerns, and develops feasible contingency plans.
• Collaborates with other university administrators to coordinate efforts across organizational units.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect
• Maintains the learning environment to ensure quality and/or sound pedagogy.