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Director, Pre-Award for ORSP

Basic Position Information

Job Code: 2587

Title: Director of Pre-Award for ORSP

Department: Research & Sponsored Programs

Essential Personnel: N

Job Family: Academic Administration

Job Sub-Family: Research

FLSA Classification: E

Job Grade: 18

Grade Min: $80,937

Grade Mid: $99,147

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: Y

Motor Vehicle Record Check: N

Job Summary

The Director of Pre-Award for ORSP directs and manages Pre-Award operations, including the establishment, direction, and oversight of pre-award office administrative procedures, the implementation of software and electronic systems used for proposal development, routing, approvals, submission and acceptance of an award from external sponsors.


  • Increases faculty and staff awareness of grant funding opportunities.
  • Provides assistance to faculty and staff preparation of proposals and grant applications.
  • Effectively utilizes the input and expertise of faculty and colleagues in developing a compelling case for external funding support.
  • Oversees online proposal applications and electronic submissions.
  • Ensures documents (proposals, budgets, and grant award letters) align with University policies, procedures, and strategic plan.
  • Monitors agency requirements in pre-award areas and assists with developing and implementing internal operating policies, procedures and systems to ensure compliance with funding sources.
  • Collaborates with the Post Award and Financial Reports areas to maintain processes to research administration of sponsored projects.
  • May assist Principal Investigators with writing, editing and revision proposals for submission.
  • Sigs off on research agreements necessary for transfer of non-propriety biological materials, collaborations with outside entities, and licensing, among others with the review of contract officers.

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • Full-time Employees

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.


Required Education:

  • Master's degree

Required Experience:

  • Minimum of five (5) years of related job experience


  • None required

Preferred Qualifications

  • Direct experience with proposal preparation, building budgets, and submission of proposals
  • Experience with proposals for NSF, NIH, or other major funding agencies
  • Leadership experience
  • Experience working with faculty on grant-related activities

Knowledge, Skills and Abilities


  • Up-to-date knowledge of federal grants and contract regulations, and the associated trends, issues, and accepted practices.


  • Interpersonal and communication skills to foster and maintain effective relationships with faculty, administration, and funders.


  • Ability to effectively interact with a wide range of individuals and constituencies in a diverse community while working in a collaborative environment and promoting interdisciplinary efforts.
  • Ability to navigate through an array of government portals.
  • Ability to prepare budgets and proposals.

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements;
  • Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
  • Must have precise hand-eye coordination and the ability to identify and distinguish colors

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.


  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.


  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.


  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.


  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Operations Management

  • Manages department or section operations consistent with department/section goals and objectives.
  • Administers the department/section budget ensuring effective utilization of financial resources and appropriate disbursement of funds.
  • Fosters a cooperative and productive work environment through motivation, encouragement, and mentorship of staff.
  • Ensures department/section compliance with university and department policies, procedures, and work rules.
  • Keeps management apprised of department/section activities and issues requiring senior management input.


  • Supervises the work of staff employees.
  • Sets clear goals and expectations within reasonable timeframes.
  • Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
  • Provides mentorship and guidance by sharing expertise and best practices.
  • Supports staff by providing essential resources, professional development opportunities, and open communication.
  • Promptly addresses performance issues with appropriate measures and discretion.

Decision Making

  • Demonstrates the ability to make informed decisions in a timely manner.
  • Assimilates and/or secures relevant information to assess the risks and benefits of alternatives.
  • Considers impact of decision in the long and short term.

Building External Relationships

  • Demonstrates the ability to build rapport and develop relationships with external constituents.
  • Displays a genuine interest in constituents' ideas and concerns, and pursues mutual interests and aspirations between the university and external constituents.
  • Builds trust and forms alliances through shared respect and cooperation.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

This job description may not encompass all duties and responsibilities associated with the position.