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Director, Facilities Planning and Projects

Basic Position Information

Job Code: 2278

Title: Director, Facilities Planning and Projects

Department: Facilities Management

Essential Personnel: Y

Job Family: Administrative Operations

Job Sub-Family: Facilities Management

FLSA Classification: E

Job Grade: 19

Grade Min: $91,458

Grade Mid: $112,036

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: Individualized

Campus Security Authority: Y

Screening Committee: Y

Motor Vehicle Record Check: Y

Job Summary

The Director, Facilities Planning and Projects is responsible for assisting the Assistant Vice President for Facilities Management with campus long-range planning and development, capital improvement and renovation projects, space planning and programming, asset management, and real estate negotiations from project conception to completion.


  • Maintains and updates campus development plans, designs guidelines, and other planning documents for the University. Provides client leadership in the management of external consulting resources
  • Maintains records of property ownership and develops and maintains asset management plans
  • Develops RFQ's and RFP's for selection of consultants, coordinates selection, approvals, and oversees the work of selected consultants
  • Develops and implements institutional processes, guidelines, and standards to ensure campus planning efforts align with the University's established mission, objectives, master plan, and strategic plans, as well as regulatory requirements
  • Organizes, coordinates, and manages, while working with campus clients, the overall administration of project programming, proposed project solutions, design of capital projects, and preparing final project design and architectural decisions for approval.
  • Represents UHD at local, regional, and state agency meetings
  • Develops and directs the space planning process for the University. Develops and updates the Texas Higher Education Coordinating Board (THECB) capital plans for all campuses. Coordinates annual update of space and facilities databases for THECB and other agencies

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • Full-time Employees

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.


Required Education:

  • Bachelor's degree in Construction Management or a related field

Required Experience:

  • Minimum of five (5) years of related job experience, including experience in Project Management and Space Planning
  • Minimum of three (3) years of supervisory experience


  • None required

Preferred Qualifications

  • Demonstrated knowledge, skill, and ability to manage computer-based facilities and space management systems like FAMIS
  • Demonstrated knowledge AutoCAD

Knowledge, Skills and Abilities


  • Knowledge of construction trades and practices, and the related trends and issues;
  • Knowledge of all applicable building codes


  • Good technical skills, including proficiency in AutoCAD;
  • Strong analytical and problem solving skills;
  • Excellent interpersonal and communication skills


  • Ability to manage a team;
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment and in a demolition/construction environment

Physical Demands:

  • Individual has discretion in relation to walking, standing etc., and has common exposure to inside and outside environments, wet and dry conditions, and cold and hot environments. Common exposure to hazards associated with building demolition, construction, and equipment operation
  • Common exposure to noise and vibrations associated with demolition, construction, and equipment operation
  • Requires the ability to climb and maintain balance on ladders and scaffolds
  • Work involves frequent stooping, reaching, and handling, and requires the ability to occasionally kneel and crouch.
  • Must have the ability to move items of up to 100lbs

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.


  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.


  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.


  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.


  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Customer Relations Management

  • Ensures customer's needs and expectations are addressed within his/her department or section. (Customers can be students, external constituents, employees, or university guests.)
  • Mentors and guides department/section staff by sharing knowledge and best practices to appropriately respond to customer's requests.
  • Monitors staff interactions with customers for professional conduct, consistent application of university policies and procedures, and follow up of outstanding requests.
  • Assumes responsibility for addressing complex or unusual requests.

Project Management

  • Manages project stages from proposal to completion ensuring project objectives are met within project budget and projected time frames.
  • Clearly defines roles and responsibilities of project team; ascertains and secures necessary resources; and monitors project performance.
  • Keeps management apprised of project status.


  • Supervises the work of staff employees.
  • Sets clear goals and expectations within reasonable timeframes.
  • Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
  • Provides mentorship and guidance by sharing expertise and best practices.
  • Supports staff by providing essential resources, professional development opportunities, and open communication.
  • Promptly addresses performance issues with appropriate measures and discretion.

Problem Solving

  • Formulates plans and strategies to proactively resolve anticipated problems.
  • Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
  • Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Student Success Indirect Support

  • Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
  • Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
  • Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
  • Helps students build peer support networks.
  • Encourages student participation in out-of-class activities.
  • Provides encouragement and guidance to foster student success.
  • Treats students with respect
  • Maintains the learning environment to ensure quality and/or sound pedagogy.

This job description may not encompass all duties and responsibilities associated with the position.