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Proposing New Degree & Certificate Programs

Guide to New Masters or Bachelors

The NOI allows all parties in the curriculum process to be made aware of programs under consideration.

Faculty originators should submit the Notice of Intent

All new programs require planning approval from the UH System Provosts Council.

  1. Faculty originators complete planning approval proposal and pro forma information sheet.
  2. After department and college reviews and signs, program liaison submits to AVPPC for internal review (response within 7-10 days).
  3. AVPPC works with program team to finalize proposal and pro forma.
  4. Provost reviews proposal.
  5. Office of Provost submits to UHS Provosts Council (PC usually meets 1x/month) and reports decision to program team. 

NOTE:  planning approval does not entail full program approval.

Upon approval from Provosts Council, faculty prepare full degree proposal as follows:

  1. Submit full proposal document through curriculum process in Curriculog.
    AVPPC will provide financial tables and support for teams working on this document; presidential signature page will be provided by Provost's Office after final approvals through UCC.
  2. Complete the SACSCOC compliance checklist and send to moosallym@uhd.edu.
  3. Submit all new courses through curriculum review process in Curriculog.

NOTES:

  • UCC should see the full proposal before reviewing the individual courses, but UCC cannot approve the program until all new courses have been approved. 
  • The Provost's Office will not approve any parts of a new degree/certificate until all parts have been approved through UCC.  Additional content for the final documents may be required at the Provost's level.  If a program is not approved, new courses intended for that program also may not be approved to offer until they have a role in an existing curriculum.
  • You will need a statement from the Library for new degree programs—please contact Pat Ensor (ensorp@uhd.edu) in early stages of your process to allow sufficient time for them to provide it.

Upon approval by Provost, the Provost will send the full proposal and pro forma to UHS Provosts Council for final review and approval. The council usually meets 1x/month.

Upon approval by UHS Provosts Council, the Office of the Provost will submit the full proposal and pro forma to the BOR for approval; the BOR meets in February, May, August, and November and agenda items must be submitted 3-4 weeks in advance.

All new program proposals approved by the BOR must be sent out by the Office of the Provost for a 30-day comment period to institutions within 50 miles.

All new programs will be sent to the THECB by the Office of the Provost as a notice for addition to our table of programs; response and authorization is usually fairly efficient (30-45 days). However, if the projected cost of the program over 5 years exceeds $2 million, then it must go through the full THECB process which includes approval at one of the THECB board meetings (held quarterly). The Office of the Provost will determine the appropriate process.

We must submit all programs to SACSCOC for approval if they fall within the scope of the SACSCOC Substantive Change Policy, "A Substantive Change is a significant modification or expansion of the nature and scope of an accredited institution." The UHD Compliance Change Form is part of the THECB Proposal packet and must be completed as part of Step 3 above.

If your program requires this step, you will need to complete the SACSCOC report for submission and the SACSCOC Liaison, Dr. Lea Campbell and AVPPC, Dr. Michelle Moosally, will guide this process. SACSCOC approves programs only twice per year, with submission deadlines in June and January.

Once programs are approved through all levels, proposers will be contacted by the Office of the Provost to initiate catalog and admissions processes with relevant UHD units. No advertising or catalog content should be done until the Office of the Provost confirms all approvals are complete.


Guide to New Certificate Program

The NOI allows all parties in the curriculum process to be made aware of programs under consideration.

Faculty originators should submit the notice of intent and process

After discussion with AVPPC as part of the Notice of Intent process, faculty prepare full certificate proposal as follows:

  1. Submit all required certificate documents through new certificate curriculum process in Curriculog.
    AVPPC will provide support for teams working on these documents; presidential signature page will be provided by Provost's Office after final approvals through UCC as needed.
  2. Complete the SACSCOC compliance checklist and send to moosallym@uhd.edu
  3. Submit all new courses for certificate through curriculum review process in Curriculog.

NOTES:

  • UCC should see the full proposal before reviewing the individual courses, but UCC cannot approve the certificate until all new courses have been approved. 
  • The Provost's Office will not approve any parts of a certificate until all parts have been approved through UCC. Additional content for the final documents may be required at the Provost's level. If a certificate is not approved, new courses intended for that program also may not be approved to offer unless they have a role in an existing curriculum.

Graduate certificates of 16+ hours and undergraduate certificates of 21+ hours will require next steps; smaller certificates will enter the process for catalog and admissions discussions—proposers will be contacted by the Office of the Provost to move to this stage.  No advertising or catalog content should be done until the Office of the Provost confirms all approvals are complete.

Graduate certificates of 16+ hours and undergraduate certificates of 21+ hours must be sent out by the Office of the Provost for a 30-day comment period to institutions within 50 miles.

All new graduate certificates of 16+ hours and undergraduate certificates of 21+ hours will be sent to the THECB by the Office of the Provost as a notice for addition to our table of programs; response and authorization is usually fairly efficient (30-45 days). However, if the projected cost of the certificate over 5 years exceeds $2 million, then it must go through a the THECB process which includes approval at one of the THECB Board meetings (held quarterly). The Office of the Provost will determine the appropriate process.

We must submit all programs to SACSCOC for approval if they fall within the scope of the SACSCOC Substantive Change Policy, "A Substantive Change is a significant modification or expansion of the nature and scope of an accredited institution." The UH​D Compliance Change Form is part of the THECB proposal packet and must be completed as part of Step 3 above. 

If your program requires this step, you will need to complete the SACSCOC report for submission and the SACSCOC Liaison, Dr. Lea Campbell and AVPPC, Dr. Michelle Moosally, will guide this process. SACSCOC approves programs only twice per year, with submission deadlines in June and January.

Once programs are approved through all levels, proposers will be contacted by the Office of the Provost to initiate catalog and admissions processes with relevant UHD units. No advertising or catalog content should be done until the Office of the Provost confirms all approvals are complete


For Questions or Concerns Contact:

Michelle Moosally
Associate Vice President, Programming and Curriculum
713-221-8254

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Last updated 11/15/2020 2:45 PM