Manager, Financial Affairs

The Manager of Financial Affairs manages the daily financial, human resources, and administrative operations of the Office of Academic Affairs; and serves as the operational liaison for the Division of Academic and Student Affairs. Exercise independent judgment and discretion as well as the utilization of advanced technical and administrative skills.

• Manages the daily operations for Academic and Student Affairs, primarily in financial, human resources, personnel, and procedures.
• Oversees, reviews, and approves various budgets for operational, general appropriations, scholarships, endowments, and other funds—monitors and issues projection reports for internal and external purposes and expenditure documents for the Division.
• Assists leadership in the development and implementation of organizational decisions, which may include developing and writing policies, procedures, business processes and updating the administrative website, and generating customized reports
• Participates in the development and preparation of the annual university budget and monitoring budget to actuals throughout the year to ensure that expenditures are within authorized budgets
• Provides expertise to division personnel related to university policies, procedures, and training staff as appropriate; serves as the liaison for financial and administrative matters to internal units and external vendors.
• Oversees the monthly verifications of cost centers for provost units and ensures department reconciliations are complete to include research grant administration
• Works with university constituents in the areas of human resources, budget, accounting, institutional research, sponsored research, and advancement
• Serves on a variety of committees within the division as well as university-wide

• Performs all other duties as assigned

Direct Reports:

• Full Time Employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees

Required Education:

• Bachelor's degree required but may substituted with years of experience

Required Experience:

• Minimum of four (4) years of related job experience

License/Certification:

• None required

• None

Knowledge:

• Knowledge of trends, issues, and accepted practices relevant to the position
• Knowledge of higher education accounting practices, and an understanding of Research Administration and Compliance, as it pertains to higher education
• Advanced knowledge in Peoplesoft HR/Finance

Skills:

• Candidates must have strong analytical and problem solving skills, as well as excellent interpersonal and communication skills
• Advanced technical and administrative skills

Abilities:

• Ability to exercise independent judgment and discretion; ability to work collaboratively on team projects
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
• Ability to understand the critical importance of confidentiality and ability to maintain confidentiality at all times

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

• Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer's needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Problem Solving

• Formulates plans and strategies to proactively resolve anticipated problems.
• Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
• Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Financial Management

• Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
• Monitors expenditures to ensure they are authorized and within approved budget.
• Reports accurate and reliable data of financial transactions and resources.
• Promptly notifies management of budget issues and/or discrepancies.

Writing Proficiency

• Demonstrates the ability to express information clearly and concisely in writing.
• Formulates and writes information to effectively communicate messages, ideas, and/or concepts for the intended recipient or audience.
• Uses appropriate words and tone, and correct grammar.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect
• Maintains the learning environment to ensure quality and/or sound pedagogy.