Director, Post-Award Service for ORSP
Basic Position Information
Job Code: 2015
Title: Director of Post-Award Service for ORSP
Department: Research & Sponsored Programs
Essential Personnel: N
Job Family: Academic Administration
Job Sub-Family: Research
FLSA Classification: E
Job Grade: 18
Grade Min: $80,937
Grade Mid: $99,147
UHD Succession Plan: N
Criticality of Position: N/A
Career Ladder: In-Range
Campus Security Authority: Y
Screening Committee: Y
Motor Vehicle Record Check: N
The Director of Post-Award for ORSP oversees all elements of post-award activity for the University including responsibility for the fiscal administration of all contacts and grants awarded by federal, state, and other sponsors.
- Oversees developing and implementing internal operating procedures and assists with monitoring grant budget and expense activities; including reporting, proper documentation billings/receivables, collection of cash, award close outs and financial reporting to sponsors.
- Oversees subcontract/contract agreements, assists with negotiation of terms and conditions, and communicates with university legal counsel regarding contract clause revisions.
- Ensures compliance with regulatory grant and contract requirements and collaborates with administrators within the Office of General Counsel to ensure all post-award activities are processed appropriately.
- Negotiates between funding agency and faculty on post-award issues and concerns.
- Maintains knowledge of current federal issues relating to grants and single audits of state, local government and non-profit organizations; interprets Office of Management and Budget (OMB) circulars for other agreements. Assists in the completion of all aspects of the annual OMB Circular A-133 audit report on federal awards.
- Oversees development, modification, and instruction of research administration training for faculty and staff.
- Collaborates with the Office of Research Policies, compliance and committees on matters related to grant congruency, financial conflict of interest, responsible conduct of research and regulatory responsibilities.
- Performs all other duties as assigned
- Full-time Employees
Delegation of Work:
- Regularly assigns work to subordinate(s)
- Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.
- Master's degree
- Minimum of five (5) years of related job experience
- None required
- Leadership experience
- Experience working with faculty on grant-related activities
- NCURA certification
- Experience with overseeing compliance
Knowledge, Skills and Abilities
- Up-to-date knowledge of federal grants and contract regulations, and the associated trends, issues, and accepted practices.
- Interpersonal and communication skills to foster and maintain effective relationships with faculty, administration, and funders.
- Ability to interpret the Federal Code of Regulations
- Strong analytical and problem-solving skills
- Ability to effectively interact with a wide range of individuals and constituencies in a diverse community while working in a collaborative environment and promoting interdisciplinary efforts.
Work Location and Physical Demands
Primary Work Location:
- Works in an office environment
- Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements;
- Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
- Must have precise hand-eye coordination and the ability to identify and distinguish colors
Position Specific Competencies
Commitment to Excellence - UHD
- Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
- Continuously strives to improve work performance.
- Accepts responsibility for his/her commitments to the university.
- Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.
- Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
- Accepts responsibility for his/her actions.
- Respects and complies with department and university policies, procedures, and work rules.
Respect and Cooperation
- Treats others with courtesy, respect, and dignity in the workplace.
- Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.
- Takes responsibility to accomplish job assignments within reasonable deadlines.
- Willing to accept new projects and/or commitments.
- Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
- Arrives to work on time prepared and ready to contribute.
- Willingly adjusts to changing work assignments or conditions.
- Open to changes in operational procedures, technology, and/or organizational structure.
- Views changes as opportunities for learning and professional development.
- Displays a positive attitude to encourage others.
- Promptly responds to changes in work priorities and/or unexpected circumstances or situations.
- Possesses required job skills and knowledge.
- Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.
- Manages department or section operations consistent with department/section goals and objectives.
- Administers the department/section budget ensuring effective utilization of financial resources and appropriate disbursement of funds.
- Fosters a cooperative and productive work environment through motivation, encouragement, and mentorship of staff.
- Ensures department/section compliance with university and department policies, procedures, and work rules.
- Keeps management apprised of department/section activities and issues requiring senior management input.
- Formulates plans and strategies to proactively resolve anticipated problems.
- Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
- Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.
- Supervises the work of staff employees.
- Sets clear goals and expectations within reasonable timeframes.
- Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
- Provides mentorship and guidance by sharing expertise and best practices.
- Supports staff by providing essential resources, professional development opportunities, and open communication.
- Promptly addresses performance issues with appropriate measures and discretion.
- Demonstrates the ability to orally convey subject or message clearly and concisely to the intended audience.
- Generates interest and enthusiasm in the subject or message from the participants.
- Responds to participants' reactions or comments, and adjusts delivery style and/or format of presentation as needed.
- Possesses a thorough understanding of the subject or topic to provide practical responses to questions or issues.
- Displays applicable visuals and provides appropriate written materials to support the presentation.
Computer/Automated System Proficiency
- Proficient in the use of university applications or automated systems to perform job duties.
- Complies with related policies, procedures, and work rules to maintain system security and data integrity.
This job description may not encompass all duties and responsibilities associated with the position.