Assistant Director, Post-Award Services/Accountant

The Assistant Director, Post-Award Services/Accountant oversees the financial and accounting administration of grants and contracts received from all grant funding sources.

• Completes all annual university certifications, university reports, and Department of Health & Human Services Federal Wide Assurance certification.
• Submits agency financial and progress reports, as required by agency.
• Processes time and effort reports each semester.
• Completes post-award monitoring to ensure compliance with rules and regulations, including, but not limited to, accounts receivable, invoicing, cash draw-downs, expenditures, financial reporting, cost sharing documentation, cost transfers, voucher approvals, extensions, account close-out, indirect costs, sub recipient monitoring, and annual audit requirements.
• Creates cost centers and budgets for new awards.
• Provides assistance in reviewing award documents, sponsor regulations and requirements, and university policies and procedures to ensure grants and contracts are in compliance with applicable regulations.
• Creates restricted fund groups and related support cost centers; enters account modifications; lifts flags; freezes and deletes accounts.
• Provides financial and regulation guidance to principal investigators, faculty, and departmental and college staff; assists with questions regarding expenditures and budgetary projections, sponsored project requirements, and university/agency fiscal policies and procedures; provides financial data or reports, as requested.
• Provides assistance to internal, state or federal auditors conducting reviews of sponsored programs.
• Participates in the implementation of training programs; prepares training materials and trains faculty, project personnel, and staff on research and sponsored programs; develops and/or recommends processes and procedures to maximize staff efficiencies.

• Performs all other duties as assigned.

Direct Reports:

• None

Delegation of Work:

• N/A

Supervision Given:

• N/A

Required Education:

• Bachelor's Degree in Accounting or a related field

Required Experience:

• Minimum of five (5) years of related job experience

License/Certification:

• None required

• Certified Research Administrator is preferred

Knowledge:

• Knowledge of the federal, agency, state, and university policies, procedures, and guidelines pertaining to grant funding in a higher education environment; knowledge of the associated trends, issue, and accepted practices.

Skills:

• Strong analytical and problem solving skills; excellent interpersonal and communication skills.

Abilities:

• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Must have the ability to move items of up to 15lbs.

Commitment to Excellence - UHD

• Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
• Continuously strives to improve work performance.
• Accepts responsibility for his/her commitments to the university.
• Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Dependability

• Takes responsibility to accomplish job assignments within reasonable deadlines.
• Willing to accept new projects and/or commitments.
• Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
• Arrives to work on time prepared and ready to contribute.

Flexibility

• Willingly adjusts to changing work assignments or conditions.
• Open to changes in operational procedures, technology, and/or organizational structure.
• Views changes as opportunities for learning and professional development.
• Displays a positive attitude to encourage others.
• Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Integrity

• Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
• Accepts responsibility for his/her actions.
• Respects and complies with department and university policies, procedures, and work rules.

Computer/Automated System Proficiency

• Proficient in the use of university applications or automated systems to perform job duties.
• Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Proficiency

• Possesses required job skills and knowledge.
• Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

• Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
• Respectfully ascertains customer's needs and determines appropriate response.
• Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
• If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
• Follows up with customers on outstanding requests in a timely manner.
• Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Research and Analysis

• Applies knowledge and skills to collect and analyze relevant data and information.
• Assesses benefits and risks, and prepares comprehensive reports of findings.
• Submits recommendations for management's review and evaluation.

Respect and Cooperation

• Treats others with courtesy, respect, and dignity in the workplace.
• Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Student Success Indirect Support

• Contributes to student success by assisting students with anything that supports their student experience, whether directly or indirectly.
• Helps students navigate their way through the different offices, programs, and services at the university and/or connects students with the appropriate party(ies).
• Connects students with services or resources that can help them with career exploration, goal selection, and ongoing academic assistance.
• Helps students build peer support networks.
• Encourages student participation in out-of-class activities.
• Provides encouragement and guidance to foster student success.
• Treats students with respect
• Maintains the learning environment to ensure quality and/or sound pedagogy.