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Assistant Director, Graduate Studies

Basic Position Information

Job Code: 2339

Title: Assistant Director, Graduate Studies

Department: Various

Essential Personnel: N

Job Family: Student Operations

Job Sub-Family: Student Success

FLSA Classification: E

Job Grade: 15

Grade Min: $58,809

Grade Mid: $70,571

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Assistant Director, Graduate Studies provides overarching academic and admissions support for graduate programs, graduate students, and graduate faculty.

Duties

  • Advises, counsels, and assists graduate students with program registration and application process, maintaining all relevant records and data
  • Provides leadership for program development, operational procedures, organizational structure, and enhancement for graduate programs
  • Provides oversight, direction, coordination, accountability, and management support for all activities and initiatives within the graduate programs
  • Develops and manages the administrative infrastructure and support for graduate programs
  • Advises potential graduate students on program and degree requirements and policy
  • Plans, coordinates, and conducts recruitment programs for prospective students in consultation and collaboration with graduate program leadership, ensuring that all promotional information, including web content, is relevant and current.; creates presentations, schedules and leads information sessions, and conducts new student orientations as necessary
  • Collaborates as necessary with academic chairs to ensure effective communication regarding program updates and student outcomes; provides information and data to the dean and academic chairs as necessary
  • Participates in the admission and application process by conducting preliminary interviews, processing applications with supporting materials, and monitoring progress; assists with the enrollment process
  • Supports the graduate leadership in the development and implementation of enforcing policies, processes, and procedures related to graduate studies
  • Attends meetings and serves on committees and councils as required

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • None

Delegation of Work:

  • N/A

Supervision Given:

  • N/A

Qualifications

Required Education:

  • Bachelor's degree

Required Experience:

  • Minimum of three (3) years of related job experience

License/Certification:

  • None required

Preferred Qualifications

  • Master's degree is preferred

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of graduate programs in a higher education environment and the related trends, issues, and accepted practices; Knowledge of graduate program admissions requirements and prerequisites; Knowledge of relevant university policies and procedures

Skills:

  • Good technical skills, including proficiency in MS Office, EAB Navigate, and PeopleSoft;
  • Strong analytical and problem solving skills;
  • Excellent interpersonal and communication skills;
  • Good organizational skills

Abilities:

  • Ability to make presentations;
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements;
  • Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
  • Must have precise hand-eye coordination and the ability to identify and distinguish colors
  • Must have the ability to move items of up to 30lbs.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Student Advising/Assistance

  • Demonstrates the ability to advise and assist university students and/or prospective students with academic plans and course selection, financial options, career plans, and/or student opportunities.
  • Shares relevant knowledge and insight to apprise students of the university's programs and services.
  • Provides encouragement and guidance to foster student success.
  • Listens and responds to student requests and concerns with patience and understanding.
  • Treats students with respect.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:09 AM