AIM: Accommodation Letters & Alternative Testing Manual
(Staff & Faculty)
Academic Adjustments/Auxiliary Aids Letter
With the upgrade to the new system, this is what the accommodations letter will look like when it is sent to the professors.
Professors can respond by:
- Replying to the e-mail (with letter in the body) and type “Approve”
- Replying to the e-mail with an “X” in the boxes towards the bottom.
Figure 1 - Screenshot of Academic Adjustments Auxiliary Aid Letter
Alternative Testing
Fill out an Alternative Testing Agreement Form. This lets us know:
- That the professor has read the student and instructor procedures
- Quiz, Exam, and Final Exam lengths that
ALL students receive
- How the ODS can reach the professor if needed for contact
Alternative Testing Agreement Form link may be found on the Accommodation Letter (if student receives the accommodation)
Figure 2 - Screenshot of Alternative Testing LetterClicking on the link will bring you to the log-in page.
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Network Account will be your ID (first part of your uhd E-mail before the “@”)
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Password will be the same credentials you use to log into the UHD System
Figure 3 - Screenshot of Alternative Testing Login page
Logging in will bring the user to the Alternative Testing Contract. Fill out the form and hit the “Submit Alternative Testing Form”.
Figure 4 - Screenshot of Exam Instruction Part 1
Figure 5 - Screenshot of Exam Instruction Part 2
When Student Schedules an Exam
When a student requests to take an exam at the Office of Disability Services, the professor will receive e-mail notifications:
- An e-mail message notifying the professor that the student has requested to take an exam with the Office of Disability Services
- An e-mail message notifying the professor that the exam request has been approved. This message will include a link which will allow the professor to:
- Upload an Exam to the System in which staff may access it on the day of the exam
- Include Exam Instructions
which will tell staff how a particular exam should be proctored
Figure 6 - Screenshot of When a Student Schedules and Exam Part 1
Figure 7 - Screenshot of When a Student Schedules and Exam Part 2
Exam Instruction
Filling out the Exam Instruction form informs the Office of Disability Services on how to proctor the exams. In particular, filling out the form:
- Tells the Office of Disability Services how much time the class gets for a particular exam
- The time and date(s) the student may take the exam
- The format the exam is to be taken
- Any passwords associated with the exam
- Materials the student may use along with the exam
- Additional information regarding the exam
- How to return the exam to the professor
Figure 8 - Screenshot of Exam Instruction Part 1
Figure 9 - Screenshot of Exam Instruction Part 2