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AIM: Accommodation Letters & Alternative Testing Manual
(Staff & Faculty)


Academic Adjustments/Auxiliary Aids Letter
With the upgrade to the new system, this is what the accommodations letter will look like when it is sent to the professors.
Professors can respond by:
  • Replying to the e-mail (with letter in the body) and type “Approve”
  • Replying to the e-mail with an “X” in the boxes towards the bottom.
Screenshot of Academic Adjustments Auxilliary Aid Letter
Figure 1 - Screenshot of Academic Adjustments Auxiliary Aid Letter

Alternative Testing
Fill out an Alternative Testing Agreement Form.  This lets us know:
  • That the professor has read the student and instructor procedures
  • Quiz, Exam, and Final Exam lengths that ALL students receive
  • How the ODS can reach the professor if needed for contact
Alternative Testing Agreement Form link may be found on the Accommodation Letter (if student receives the accommodation)

Screenshot of Alternative Testing Letter
Figure 2 - Screenshot of Alternative Testing Letter

Clicking on the link will bring you to the log-in page. 
  • Network Account will be your ID (first part of your uhd E-mail before the “@”)
  • Password will be the same credentials you use to log into the UHD System

Screenshot of Alternative Testing Login page
Figure 3 - Screenshot of Alternative Testing Login page

Logging in will bring the user to the Alternative Testing Contract.  Fill out the form and hit the “Submit Alternative Testing Form”.

Screenshot of Exam Instruction Part 1
Figure 4 - Screenshot of Exam Instruction Part 1

Screenshot of Exam Instruction Part 2
Figure 5 - Screenshot of Exam Instruction Part 2

When Student Schedules an Exam
When a student requests to take an exam at the Office of Disability Services, the professor will receive e-mail notifications:
  1. An e-mail message notifying the professor that the student has requested to take an exam with the Office of Disability Services
  2. An e-mail message notifying the professor that the exam request has been approved.  This message will include a link which will allow the professor to:
    • Upload an Exam to the System in which staff may access it on the day of the exam
    • Include Exam Instructions which will tell staff how a particular exam should be proctored
Screenshot of When a Student Schedules and Exam Part 1
Figure 6 - Screenshot of When a Student Schedules and Exam Part 1

Screenshot of When a Student Schedules and Exam Part 2
Figure 7 - Screenshot of When a Student Schedules and Exam Part 2

Exam Instruction
Filling out the Exam Instruction form informs the Office of Disability Services on how to proctor the exams.  In particular, filling out the form:
  • Tells the Office of Disability Services how much time the class gets for a particular exam
  • The time and date(s) the student may take the exam
  • The format the exam is to be taken
  • Any passwords associated with the exam
  • Materials the student may use along with the exam
  • Additional information regarding the exam
  • How to return the exam to the professor
Screenshot of Exam Instruction Part 1
Figure 8 - Screenshot of Exam Instruction Part 1

Screenshot of Exam Instruction Part 2
Figure 9 - Screenshot of Exam Instruction Part 2

Last updated 1/27/2020 6:59 AM