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The current policy describes the incomplete option as being limited to students who "have completed a significant portion of the course requirements and a documented emergency prevents the student from completing the remaining course requirements"—for spring 2020, however, we encourage you to feel free to employ the incomplete under a broader set of circumstances and timelines as you deem appropriate. All recommendations for incompletes remain within the purview of each faculty member. Any incomplete still requires a documented agreement of work to be completed and a consultation with the department chair. Students will seek your wisdom, of course—incompletes might under the right conditions offer an opportunity for a student to complete the learning objectives for a class that they might otherwise feel compelled to drop because of COVID-related difficulties.

'For those students who take an incomplete in spring 2020, the S/U grade will still be an option through the incomplete period specified in policy. For additional information please see this message from the Provost

Significantly, this option for students does not require any instructor to adjust any of your grading expectations, assignments, or, most importantly, course learning outcomes. The S/U grade will be determined based on the letter grade that you assign. This temporary alternative grading option for students only applies to spring 2020 courses, and it was developed as a cooperative efforts between the Faculty Senate, SGA, UHD leadership, and was improved as a result of feedback from across the colleges and departments of the institution. Please visit the Interim Grading Option page for more information. For information on how to handle the S/U option for incompletes read this MEMO

​You should use the grading system described on your syllabus for grading of all work during the semester, including the final exam. The student will get to see the final grade and then decide on S/U option. You will assign an S/U based on the letter grade as follows:

For Undergraduate courses, the S/U grading will be applied in this manner:

  • S: Satisfactory = C or above, no effect on GPA, hours count toward graduation.

  • U: Unsatisfactory = D or F, no effect on GPA, hours do not count toward graduation. Some degree programs may count a D as acceptable for the purpose of degree completion or graduation - students should consult with advisors to determine this before making a decision.

For Graduate courses, the S/U grading will be applied in this manner:

  • S: Satisfactory = B or above, no effect on GPA, hours count toward graduation

  • U: Unsatisfactory = C, D, or F, no effect on GPA, hours do not count toward graduation. Grades of "U" cannot by themselves be used as a basis to dismiss students from graduate programs.


This semester, we have at two-step process to allow students to see final grades before they are officially sent to the registrar:

​Step 1:

You will post all final course grades according to the grading scheme articulated in your syllabus in your BB shells no later than 5:00pm on May 13 and notify students that they can see them.

​Step 2:

​Starting at 8:00am on May 19, you will be able to enter the grades formally into the grading roster via myUHD class rosters as we normally do. The only difference is that you must keep track of students who requested the S/U option as you will be asked to identify those students in the roster. You must complete all grade entry by May 23 at noon.

You will be asked to identify students who requested an S/U grade as part of the formal grade entry process (for the registrar); you should identify ONLY those students who tell you in writing/email that they want to use that option. They must notify you by 5:00pm on May 18. If you do not hear from a student, you should enter the normal letter grade that they earned based on your course grading system. [NOTE: you can set up some type of BB system or Qualtrics survey for students to tell you they want the S/U, but it is not mandatory for all students to tell you which type of grading they want—only those seeking an S/U must report.]

Yes. Students can notify their faculty that they are opting for an S/U grade at any time before 5:00p.m. on May 18. They should contact you in writing somehow and you should keep a record of that request for at least one year.

We encourage you to direct students to their advisors for a best strategy. In some programs and for some post-graduate plans, letter grades are important. You may not know all of the context to help a student make a wise decision.

If you do not hear from a student, you must enter the letter grade. The S/U is an option for students and they must opt in.

By May 13 at 5:00 pm, you need to post all final grades in your BB shells and notify students that the grades are available for viewing in BB and remind them of the S/U option. The students may look in BB and contact you to request the S/U option any time before 5:00pm on May 18. Then, on May 19, you will enter the actual final grades for the registrar into the usual registrar’s system via “myUHD grade roster.”

Yes. This is available to all students, but the meaning of the S/U is different. For Graduate courses, the S/U grading will be applied in this manner:

  • S: Satisfactory = B or above, no effect on GPA, hours count toward graduation

  • U:Unsatisfactory = C, D, or F, no effect on GPA, hours do not count toward graduation. Grades of "U" cannot by themselves be used as a basis to dismiss students from graduate programs.

This option was driven by the challenges faced by UHD and its students. With classes being moved online and a lack of campus access, the grading option and procedure was developed to support the University's learning community in a way that is both fair and equitable considering disruptions caused by the Coronavirus pandemic.

Last updated 5/4/2020 9:55 AM