Separation Clearance Process Information
The Separation Clearance Process automates and streamlines the exit process for separating employees. There are three
separate processes depending on the type of separation, Voluntary/Transfer Separation Clearance Process, Involuntary
Separation Clearance Process, and Retiree Separation Clearance Process.
Department Administrative Assistants or Department Business Administrators are responsible for initiating the
Voluntary/Transfer Separation Clearance Process for separating/transferring employees. Employment Services &
Operations (ESO) is responsible for initiating the Involuntary Separation Clearance Process and Retiree Separation
Clearance Process.
Department Admin
The department admin should initiate the Voluntary/Transfer Separation Clearance Process immediately upon receiving
notice of the employee’s separation. Separating employees should not initiate this process. Department Admin Login:
Separation Clearance Process. For instructions or information regarding any of these processes, please contact
talent@uhd.edu.
Separating Employee
All separating employees must secure clearance from all areas identified on the Separation Clearance Guidelines before
their last day of employment. Employees should provide their immediate supervisor with a resignation letter at least two
weeks prior to the effective date of termination that clearly states the reason(s) for separation and final day of
employment.
As part of this process, employees are responsible for completing the actions below on or before their last day of employment:
1. Return all UHD property in their possession:
- Credit cards
- Employee ID
- Library materials
- Tools/Equipment
- Manuals/Uniforms
- Keys (offices/buildings)
- Electronics/Cell phones
- Parking access cards, permit/gate pass
- All other university property in your possession
2. Pay any outstanding fees to the University:
- Library fines
- Parking tickets
- Other outstanding debt(s) to the University
3. Complete the online Separation Survey or schedule an in person exit interview with the Talent Management
Department at talent@uhd.edu.
Failure to return University property or the removal of university property may be construed as theft and appropriate legal
action may be taken if the property cannot be recovered.
