EFFECTIVE DATE: March 23, 1994
ISSUE#: 3
PRESIDENT: Max Castillo
PURPOSE
1.1 This PS explains the purpose for which all space
and facilities of the University of Houston – Downtown
(UHD) are to be used and describes the procedures to
reserve space for use by various organizations, groups, and
individuals.
1.2 This PS has been developed to ensure that all
space and facilities owned and/or controlled by the campus
are used only for purposes which benefit the University, its
faculty, staff, and students and that use of the space and
facilities serves a valid public purpose.
POLICY/PROCEDURES
2.1 General Policy
2.1.1 First priority for use of all space and facilities of
the campus is to support the instructional program of the
institution.
2.1.2 Second priority for the use of space and facilities
is given to programs which are sponsored and conducted
by academic and administrative departments or
organizations which are affiliated with the departments.
2.1.3 Beyond these two priorities, use of campus space
and facilities is permitted and encouraged for activities
which are intended to serve or to benefit the University
community, for activities which are sponsored by
registered student organizations which are determined to
serve a worthwhile public purpose.
2.1.4 Use of all space and facilities owned or controlled
by the University must conform at all times to local, state,
and federal laws and ordinances.
2.1.5 An individual, group, or organization not
sponsored by a university department or campus
organization may never use any campus space for the
purpose of producing income unless the university is
compensated for the use of the space. The vice president
for administration must approve the rental to be charged.
2.2 Reservation Requirements/Procedures
2.2.1 Reservations are made for use of space and
facilities under the control of the University.
2.2.2 Space for the instructional programs of the
campus is reserved through the regular scheduling process
prior to the start of each semester.
2.2.3 The President's Office schedules all use of Room
N-1000; the Office of Administrative Services schedules
all use of Room N-1099; and the library staff schedules all
use of the Rockwell Conference Room.
2.2.4 Requests for reservation of all other space on the
campus for programs or activities sponsored by academic
or administrative departments or organizations which are
affiliated with the departments are made through the Office
of Administrative Services which grants approval for use
of the space.
2.2.5 Requests for reservation of space on the campus
for activities sponsored by recognized student
organizations or students who are officially enrolled at the
campus are made through the Office of the Dean of Student Affairs, which coordinates a scheduled activity with the
Office of Administrative Services, which grants approval.
2.2.6 Use of hallways in the third floor and the South
deck are controlled and scheduled by the Office of the
Dean of Student Affairs, which controls use of those areas
to avoid disruption of regularly scheduled activities and
operations.
2.2.7 The University of Houston - Downtown
information center, the University of Houston - Downtown
Office of the Director of Physical Plant, and the University
of Houston - Downtown Police Department are advised of
all activities scheduled in the One Main Street building.
2.2.8 The form entitled "Request for Reservation of
University of Houston - Downtown Space and/or
Facilities" (Exhibit A) is required of all individuals and
organizations requesting use of campus space as described
in sections 2.2.4, 2.2.5, and 2.2.6 above. Supplies of the
form are available in the Office of Administrative Services.
2.2.9 Any unspecified conference room or other small
meeting room located in an office area is scheduled by the
secretary or receptionist whose department incorporates the
room.
2.3 Use of the One Main Street Spam and Facilities
2.3.1 Use of the space and facilities of the One Main
Street building is restricted to the official campus
community, including faculty, staff, and students currently
enrolled at the University of Houston - Downtown.
2.3.2 An individual or group not connected with the
campus may attend functions held in the One Main Street
facility, but the functions must be sponsored by University
departments or registered student organizations.
2.3.3 A campus department, student, faculty member, or
other campus employee may not reserve space in the One
Main Street building and then permit the reserved space to
be used by a non-registered student group or by offcampus, non-student groups.
REVIEW AND RESPONSIBILITIES
Responsible Party (Reviewer): Vice President for
Administration
Review: Biennial
Reprint of original policy statement. Signed original on file
in the President's Office
