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Specialist, Emergency Management and Fire Safety

Basic Position Information

Job Code: 5065

Title: Specialist, Emergency Management and Fire Safety

Department: Emergency Management

Essential Personnel: Y

Job Family: Administrative Operations

Job Sub-Family: Administrative Operations

FLSA Classification: NE

Job Grade: 013

Grade Min: $47,731

Grade Mid: $57,277

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Specialist, Emergency Management and Fire Safety assists in the development, coordination and administration of university emergency preparedness programs, emergency management and business continuity plans.

Provides fire and safety services to faculty, staff, students and visitors by ensuring applicable codes, regulations, policy and procedures are followed.


  • Coordinates university continuity of operations (COOP) program
  • Periodically conducts life safety inspections of interiors and exteriors of university facilities to detect fire hazards, the efficiency of fire protection systems, and adequacy of fire escapes and exits in compliance with SFMO adopted codes; prepares detailed inspection reports.
  • Assists with the development, implementation, training, exercising, and periodic review of campus emergency management plans and programs; coordinates with other university public safety programs and departments to identify gaps in training. Develops, modifies, and provides fire safety training.
  • Discusses unsafe conditions and corrective actions with the responsible party and follows up to resolve compliance problems
  • Responds to complaints regarding fire hazards and code violations; researches fire code violations and provides direction and/or technical assistance for correction
  • Attends pre-construction/construction meetings, reviews fire protection plans and building plans for applicable code compliance, advises of required changes, and approves completed plans.
  • Serves as university liaison with the State of Texas Fire Marshal Office (SFMO) and Houston Fire Department (HFD) concerning fire safety;
  • Maintains records of university fire alarms and provides reports to SFMO; participates in HFD building surveys and maintains Fire Depository Boxes and lockboxes

Marginal Duties

  • Performs all other duties assigned

Supervisory Responsibilities

Direct Reports:

  • None

Delegation of Work:

  • N/A

Supervision Given:

  • N/A


Required Education:

  • N/A

•Associate Degree or above. Preferred areas of study: Fire Science, Emergency Management, Public Administration or a closely related field •Experience and education may be substituted

  • None

Required Experience:

  • Minimum of five (5) years of experience


  • NIMS/ICS 100, 200, 700 and 800

Preferred Qualifications

  • Bachelors Degree
  • ICS 300 and 400,
  • CPR/First Aid Instructor,
  • EMT or higher,
  • TCFP or NFPA Fire Inspector I and II,
  • TCFP or NFPA Plans Examiner I

Knowledge, Skills and Abilities


  • Knowledge of trends, issues, and accepted practices relevant to the position


  • Candidates must have strong analytical and problem solving skills, as well as excellent interpersonal and communication skills


  • Must be able to exercise discretion and independent judgement in comparing and recommending solutions
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is normally performed in a typical interior work environment which does not subject the employee to any unpleasant elements, however, work may involve moderate exposure to dust, dirt, loud noises, electrical systems and chemicals
  • Position is physically comfortable; individual has discretion about sitting, walking, standing, etc. Occasional lifting (45lbs), carrying (25lbs) , pushing (25lbs) and pulling(25lbs)Occasional climbing, balancing, stooping and crouching
  • Work environment involves minimal exposure to physical risks

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.


  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.


  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.


  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.


  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

  • Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
  • Respectfully ascertains customer's needs and determines appropriate response.
  • Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
  • If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
  • Follows up with customers on outstanding requests in a timely manner.
  • Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Work Leadership

  • Leads the work of assigned staff.
  • Assigns projects and tasks with clear instructions and understanding of work to be performed.
  • Mentors and guides by sharing expertise, knowledge of work rules and procedures, and best practices.
  • Follows up to ensure tasks and projects are completed within reasonable timeframes.

Research and Analysis

  • Applies knowledge and skills to collect and analyze relevant data and information.
  • Assesses benefits and risks, and prepares comprehensive reports of findings.
  • Submits recommendations for management's review and evaluation.

Writing Proficiency

  • Demonstrates the ability to express information clearly and concisely in writing.
  • Formulates and writes information to effectively communicate messages, ideas, and/or concepts for the intended recipient or audience.
  • Uses appropriate words and tone, and correct grammar.

Public Safety

  • Recognizes and immediately reacts to potential danger.
  • Uses sound judgment to protect co-workers, students, and citizens; enforce laws and ordinances; and diffuse threatening situations.
  • Complies with police rules and regulations.
  • Prepares clear and concise offense reports in a timely manner.

Technical Expertise

  • Possesses comprehensive knowledge and skills in a technical area.
  • Effectively applies expertise to troubleshoot existing systems and develop solutions with existing technology.
  • Competent to learn new technologies and integrate them with existing technology.
  • Willing to share expertise and provide technical assistance to others.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:12 AM