Basic Position Information
Job Code: 2100
Title: Manager, Procurement
Department: Procurement & Contracts
Essential Personnel: N
Job Family: Financial Services
Job Sub-Family: Procurement, Contracts & Accounts Payable
FLSA Classification: E
Job Grade: 17
Grade Min: $72,265
Grade Mid: $88,524
UHD Succession Plan: N
Criticality of Position: N/A
Career Ladder: In-Range
Campus Security Authority: Y
Screening Committee: N
Motor Vehicle Record Check: N
The Manager, Procurement manages the administration of the Purchasing Department and all aspects of the procurement function.
- Oversees the daily operations of the University's procurement activities to ensure timely and accurate processing of purchase orders and procurement cards in compliance with State and Federal regulations and University policies
- Processes major purchases and unique or unusual procurement requirements and solicits bids analyze and tabulates bid responses and awards to the best value
- Responsible for advancing the use of technology in all purchasing functions. Serves as liaison between purchasing and UHS for PeopleSoft updates/upgrades for purchasing and the procurement card
- Coordinates with UHS to purchase and implement any procurement software solutions
- Serves as between procurement card vendor and the University, which includes implementing all vendor supported p-card systems
- Collaborates with the University's Historically Underutilized Business (HUB) Coordinator to meet state goals and mandates and compiles and reviews various (HUB) report for the State of Texas
- Coordinates HUB vendor fairs and forms relationships with vendors to understand products/services. Actively coordinates and participates in HUB-related forums as presenter and attendee. Actively recruit HUBs to be certified and establishes a mentor protégé program
- Collaborates with the HUB Coordinator the implementation of policies and procedures related to procurement and the HUB program
- Represents the department to the public, vendors, and university community in purchasing, procurement cards, and HUB-related activities
- Performs all other duties as assigned
Delegation of Work:
- Regularly assigns work to subordinate(s)
- Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.
- Minimum of five (5) years of related job experience
- Certified Texas Contract Developer (CTCD) certification required
- Experience in higher education
- Experience with PeopleSoft Financials
Knowledge, Skills and Abilities
- Requires a thorough understanding of a professional discipline's theoretical and practical aspects. Work is very non-standardized and widely varied, involving many complex and significant variables
- Knowledge of trends, issues, and accepted practices relevant to the position
- Candidates must have strong analytical and problem-solving skills, as well as excellent interpersonal and communication skills
- Ability to perform in-depth analysis to interpret and evaluate obscure/vague information in the development of new solutions for complex technical and/or managerial problems
- Ability to exercise independent judgment in comparing and awarding bids/purchase orders
- Ability to provide a high level of customer service to all involved in the procurement process staff, faculty, vendors, etc.
- Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
Work Location and Physical Demands
Primary Work Location:
- Works in an office environment
- Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements;
- Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
Position Specific Competencies
Commitment to Excellence - UHD
- Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
- Continuously strives to improve work performance.
- Accepts responsibility for his/her commitments to the university.
- Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.
Respect and Cooperation
- Treats others with courtesy, respect, and dignity in the workplace.
- Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.
- Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
- Accepts responsibility for his/her actions.
- Respects and complies with department and university policies, procedures, and work rules.
- Possesses required job skills and knowledge.
- Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.
- Takes responsibility to accomplish job assignments within reasonable deadlines.
- Willing to accept new projects and/or commitments.
- Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
- Arrives to work on time prepared and ready to contribute.
- Willingly adjusts to changing work assignments or conditions.
- Open to changes in operational procedures, technology, and/or organizational structure.
- Views changes as opportunities for learning and professional development.
- Displays a positive attitude to encourage others.
- Promptly responds to changes in work priorities and/or unexpected circumstances or situations.
Focus on Customer Service
- Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
- Respectfully ascertains customer's needs and determines appropriate response.
- Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
- If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
- Follows up with customers on outstanding requests in a timely manner.
- Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.
- Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
- Monitors expenditures to ensure they are authorized and within approved budget.
- Reports accurate and reliable data of financial transactions and resources.
- Promptly notifies management of budget issues and/or discrepancies.
- Supervises the work of staff employees.
- Sets clear goals and expectations within reasonable timeframes.
- Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
- Provides mentorship and guidance by sharing expertise and best practices.
- Supports staff by providing essential resources, professional development opportunities, and open communication.
- Promptly addresses performance issues with appropriate measures and discretion.
- Demonstrates the ability to make informed decisions in a timely manner.
- Assimilates and/or secures relevant information to assess the risks and benefits of alternatives.
- Considers impact of decision in the long and short term.
Computer/Automated System Proficiency
- Proficient in the use of university applications or automated systems to perform job duties.
- Complies with related policies, procedures, and work rules to maintain system security and data integrity.
- Demonstrates the ability to orally convey subject or message clearly and concisely to the intended audience.
- Generates interest and enthusiasm in the subject or message from the participants.
- Responds to participants' reactions or comments, and adjusts delivery style and/or format of presentation as needed.
- Possesses a thorough understanding of the subject or topic to provide practical responses to questions or issues.
- Displays applicable visuals and provides appropriate written materials to support the presentation.
This job description may not encompass all duties and responsibilities associated with the position.