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Manager, Financial Affairs

Basic Position Information

Job Code: 2590

Title: Manager, Financial Affairs

Department: Academic Affairs

Essential Personnel: N/A

Job Family: Administrative Support

Job Sub-Family: Business Administration

FLSA Classification: E

Job Grade: 16

Grade Min: $65,866

Grade Mid: $79,040

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Manager of Financial Affairs manages the daily financial, human resources, and administrative operations of the Office of Academic Affairs; and serves as the operational liaison for the Division of Academic and Student Affairs. Exercise independent judgment and discretion as well as the utilization of advanced technical and administrative skills.

Duties

  • Manages the daily operations for Academic and Student Affairs, primarily in financial, human resources, personnel, and procedures.
  • Oversees, reviews, and approves various budgets for operational, general appropriations, scholarships, endowments, and other funds—monitors and issues projection reports for internal and external purposes and expenditure documents for the Division.
  • Assists leadership in the development and implementation of organizational decisions, which may include developing and writing policies, procedures, business processes and updating the administrative website, and generating customized reports
  • Participates in the development and preparation of the annual university budget and monitoring budget to actuals throughout the year to ensure that expenditures are within authorized budgets
  • Provides expertise to division personnel related to university policies, procedures, and training staff as appropriate; serves as the liaison for financial and administrative matters to internal units and external vendors.
  • Oversees the monthly verifications of cost centers for provost units and ensures department reconciliations are complete to include research grant administration
  • Works with university constituents in the areas of human resources, budget, accounting, institutional research, sponsored research, and advancement
  • Serves on a variety of committees within the division as well as university-wide

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • Full Time Employees

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees

Qualifications

Required Education:

  • Bachelor's degree required but may substituted with years of experience

Required Experience:

  • Minimum of four (4) years of related job experience

License/Certification:

  • None required

Preferred Qualifications

  • None

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of trends, issues, and accepted practices relevant to the position
  • Knowledge of higher education accounting practices, and an understanding of Research Administration and Compliance, as it pertains to higher education
  • Advanced knowledge in Peoplesoft HR/Finance

Skills:

  • Candidates must have strong analytical and problem solving skills, as well as excellent interpersonal and communication skills
  • Advanced technical and administrative skills

Abilities:

  • Ability to exercise independent judgment and discretion; ability to work collaboratively on team projects
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community
  • Ability to understand the critical importance of confidentiality and ability to maintain confidentiality at all times

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

  • Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
  • Respectfully ascertains customer's needs and determines appropriate response.
  • Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
  • If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
  • Follows up with customers on outstanding requests in a timely manner.
  • Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Problem Solving

  • Formulates plans and strategies to proactively resolve anticipated problems.
  • Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
  • Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

Financial Management

  • Manages assigned financial resources in compliance with federal, State, and university policies and procedures.
  • Monitors expenditures to ensure they are authorized and within approved budget.
  • Reports accurate and reliable data of financial transactions and resources.
  • Promptly notifies management of budget issues and/or discrepancies.

Writing Proficiency

  • Demonstrates the ability to express information clearly and concisely in writing.
  • Formulates and writes information to effectively communicate messages, ideas, and/or concepts for the intended recipient or audience.
  • Uses appropriate words and tone, and correct grammar.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:11 AM