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Coordinator, Office of Research and Sponsored Programs

Basic Position Information

Job Code: 5172

Title: Coordinator, Office of Research and Sponsored Programs

Department: Research & Sponsored Programs

Essential Personnel: N

Job Family: Academic Administration

Job Sub-Family: Academic Affairs

FLSA Classification: NE

Job Grade: 11

Grade Min: $39,923

Grade Mid: $46,959

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Coordinator, Office of Research and Sponsored Programs serves as the central point of communication for the compliance and the pre- and post-award sections. The incumbent assists the office staff with all activities related to the grant life cycle.

Duties

  • Assists with all activities, including, but not limited to, providing support to principal investigators, assisting with grant budget preparation, performing cost center reconciliations, setting up cost centers, and processing conflict of interest documentation.
  • Manages departmental databases and emails.
  • Maintains the CPHS and ORSP websites.
  • Coordinates and assigns IRB applications to CPHS members; ensures reviews are returned in a timely fashion.
  • Processes travel requests, journal vouchers, contracts, and financial transactions for the department.
  • Supervises student workers and allocates resources to projects and individuals in the department.

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • Assists with supervising student workers

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Supervises the work of student employees.

Qualifications

Required Education:

  • Bachelor's degree in Business Administration, Interdisciplinary or General Studies, or a related field

Required Experience:

  • Minimum of two (2) years of related job experience

License/Certification:

  • None required

Preferred Qualifications

  • Experience with PeopleSoft Financial and Grant Navigator or other grant management system is preferred. Experience working with grants, sponsored projects, IRB, and/or institutional compliance is preferred.

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of the grant system in a higher education environment, and of the related trends, issues, and accepted practices.

Skills:

  • Good technical skills;
  • Good analytical and problem solving skills;
  • Strong attention to detail;
  • Excellent interpersonal and communication skills.

Abilities:

  • Ability to prioritize and initiate actions;
  • Ability to censor information, ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment.

Physical Demands:

  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Occasional lifting, pushing, climbing, and pulling may be required.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Communicates Effectively

  • Communicates clearly, concisely, and with courtesy.
  • Carefully listens to customer or thoroughly reads correspondence, and uses good judgment to respond appropriately. (Customers can be students, external constituents, employees, or university guests.)
  • Communicates requests for further action or resources to appropriate individuals with tact.

Supervision

  • Supervises the work of staff employees.
  • Sets clear goals and expectations within reasonable timeframes.
  • Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
  • Provides mentorship and guidance by sharing expertise and best practices.
  • Supports staff by providing essential resources, professional development opportunities, and open communication.
  • Promptly addresses performance issues with appropriate measures and discretion.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:10 AM