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Catalog Librarian

Basic Position Information

Job Code: 2792

Title: Catalog Librarian

Department: Library

Essential Personnel: N

Job Family: Academic Administration

Job Sub-Family: Library

FLSA Classification: E

Job Grade: 15

Grade Min: $58,809

Grade Mid: $70,571

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: In-Range

Campus Security Authority: Y

Screening Committee: Y

Motor Vehicle Record Check: N

Job Summary

The Catalog Librarian manages the cataloging team, providing leadership, guidance, and expertise in original and copy cataloging for the library's physical, electronic, and digital collections.

Duties

  • Hires, trains, and evaluates the work of the staff who handle copy cataloging for books, serials, and non-print formats, and who batch catalog electronic resources.
  • Performs original and complex cataloging for publications in all formats, including foreign language works and digitized documents, from the library's digital repositories.
  • Leads the planning, implementation, and evaluation of cataloging operations and workflows to expedite the efficient processing of library materials.
  • Remains current with changes to cataloging standards and rules and advises the Assistant Director on goals and objectives.
  • Provides reference research assistance and instruction to students, faculty, and other affiliated patrons, and serves as a subject librarian and faculty liaison with duties including collection development.
  • Provides expert advice on how the library can effectively manage workflow; decides that tasks that can be effectively outsourced to external vendors.
  • Writes and maintains documentation; documents the library's local standards for customizing individual catalog records, outlining decisions for specific fields and scenarios, enabling vendors to update records according to the university's standards.

Marginal Duties

  • Performs all other duties as assigned.

Supervisory Responsibilities

Direct Reports:

  • Full Time Employees

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees.

Qualifications

Required Education:

  • Master's degree in Library and Information Science or a related field from a University accredited by the American Library Association.

Required Experience:

  • Minimum of three (3) years of related job experience

License/Certification:

  • None

Preferred Qualifications

  • Experience in supervising and training a team is preferred;
  • Experience in writing documentation for complex workflow processes is preferred.

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of cataloging practices, including knowledge of RDA, Library of Congress subject headings, and MARC21.

Skills:

  • Strong attention to detail;
  • Good technical skills, including proficiency in MS Word and SharePoint;
  • Strong analytical and problem solving skills;
  • Excellent interpersonal and communication skills, including good public speaking and teaching skills.

Abilities:

  • Ability to work with accuracy;
  • Ability to conduct research;
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community.

Work Location and Physical Demands

Primary Work Location:

  • Works in an office and library environment.

Physical Demands:

  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Must have precise hand-eye coordination, good spatial awareness, and the ability to identify and distinguish colors. Must have the ability to move items of up to 25lbs.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Focus on Customer Service

  • Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
  • Respectfully ascertains customer's needs and determines appropriate response.
  • Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
  • If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
  • Follows up with customers on outstanding requests in a timely manner.
  • Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Instruction/Training

  • Demonstrates the ability to orally convey subject or message clearly and concisely to the intended audience.
  • Generates interest and enthusiasm in the subject or message from the participants.
  • Responds to participants' reactions or comments, and adjusts delivery style and/or format of presentation as needed.
  • Possesses a thorough understanding of the subject or topic to provide practical responses to questions or issues.
  • Displays applicable visuals and provides appropriate written materials to support the presentation.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Supervision

  • Supervises the work of staff employees.
  • Sets clear goals and expectations within reasonable timeframes.
  • Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
  • Provides mentorship and guidance by sharing expertise and best practices.
  • Supports staff by providing essential resources, professional development opportunities, and open communication.
  • Promptly addresses performance issues with appropriate measures and discretion.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:09 AM