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Budget Analyst III

Basic Position Information

Job Code: 2796

Title: Budget Analyst III

Department: Budget Office

Essential Personnel: N

Job Family: Financial Services

Job Sub-Family: Accounting, Budget & Finance

FLSA Classification: E

Job Grade: 17

Grade Min: $72,265

Grade Mid: $88,524

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: Pre-Defined

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Budget Analyst III ensures that daily budget staff operations are executed, advises departments on budget, financial, and payroll inquiries, and coordinates month-end and year-end close processes in accordance with regulatory requirements and standards.

Duties

  • Assists departments with the preparation, modification, analysis, and reporting of the university's operating budget.
  • Coordinates the preparation and submission of the annual operating budget, quarterly state reports, and the biennial Legislative Appropriations Request.
  • Approves revenue and expense budget journals for local, grant, and project cost centers; processes cost center creation and modifications requests; administers university payroll reallocations.
  • Reviews and delegates month-end and year-end close processes for Finance and HR by ensuring budget journals, general ledger journals, cash allocations, and payroll reallocations are processed in a timely manner.
  • Coordinates and participates in the preparation and submission of ad hoc reports, quarterly state reports, and the biennial Legislative Appropriations Request.
  • Participates in the annual budget development process by determining appropriate budget allocations and guiding Budget Office staff on budget development operations.
  • Collaborates with Budget Office staff to test PeopleSoft upgrades and with other departments to train and advise on budget, payroll, and financial matters.
  • Provides senior management with budget reports and financial data to assist them to make sound financial and budgetary decisions.
  • Represents the university at system and state conferences.

Marginal Duties

  • Performs all other duties as assigned.

Supervisory Responsibilities

Direct Reports:

  • None

Delegation of Work:

  • N/A

Supervision Given:

  • N/A

Qualifications

Required Education:

  • Bachelor's degree in Accounting, Finance, or a related field

Required Experience:

  • Minimum of four (4) years of related job experience

License/Certification:

  • None required

Preferred Qualifications

  • None

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of basic Accounting and Budgeting principles, and the related trends, issues, and accepted practices.

Skills:

  • Strong analytical and problem solving skills;
  • Excellent interpersonal and communication skills; good customer care skills;
  • Proficiency in using computer software, particularly MS Excel.

Abilities:

  • Ability to apply critical thinking; ability to organize and multitask;
  • Ability to create reports;
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community.

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment.

Physical Demands:

  • Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Focus on Customer Service

  • Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
  • Respectfully ascertains customer's needs and determines appropriate response.
  • Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
  • If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
  • Follows up with customers on outstanding requests in a timely manner.
  • Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Research and Analysis

  • Applies knowledge and skills to collect and analyze relevant data and information.
  • Assesses benefits and risks, and prepares comprehensive reports of findings.
  • Submits recommendations for management's review and evaluation.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:09 AM