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Associate Director, Student Activities

Basic Position Information

Job Code: 3097

Title: Associate Director, Student Activities

Department: Student Activities

Essential Personnel: N

Job Family: Student Operations

Job Sub-Family: Student Support

FLSA Classification: Exempt

Job Grade: 15

Grade Min: $58,809

Grade Mid: $70,571

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: Pre-Defined

Campus Security Authority: Y

Screening Committee: Y

Motor Vehicle Record Check: N

Job Summary

The Associate Director, Student Activities manages, advises, and addresses all issues with Greek organizations The Associate Director directs, leads, and advises UHD Mariachi and ESports; advises UHD Drumline; co-manages the Student Lounge; leads assessment efforts for the department. Serves as director in director's absence;


  • Directs, leads, manages, advises, and addresses all issues with Greek organizations. Ensures compliance with federal, state, and campus regulations and rules. Serves as first line responder to allegations organizational misconduct.
  • Directs, leads, manages, advises, and addresses all issues with the Esports competitive teams, center, and equipment. Responsible for establishing and enforcing center rules.
  • Directs, leads, advises, and addresses all issues with the UHD Mariachi. Responds to performance requests. Responsible for establishing and enforcing performance and group rules.
  • Serves as advisor for UHD Drumline
  • Provides support with planning and execution of major event programming
  • Serves as the Acting Director of Student Activities in absence of the Director
  • Assists with managing the operations and safety of the Student Lounge and surrounding area
  • Leads assessment efforts for the department

Marginal Duties

  • Performs all other duties as assigned.

Supervisory Responsibilities

Direct Reports:

  • Supervises student workers

Delegation of Work:

  • Regularly assigns work to subordinate(s)

Supervision Given:

  • Supervises the work of student employees.


Required Education:

  • Bachelor's degree

Required Experience:

  • Minimum of five (5) years of related job experience
  • Experience with Greek organizations and processes;
  • Experience with directing, writing, and playing Mariachi music; experience with electronic sports and gaming; experience with event planning


  • None required

Preferred Qualifications

  • Master's degree in Higher Education, Student Affairs, or related field

Knowledge, Skills and Abilities


  • Knowledge of Greek organizations and processes
  • Knowledge of electronic sports and gaming


  • Strong analytical and problem solving skills;
  • Excellent interpersonal and communication skills; good organizational, time management, and project management skills.


  • Ability to apply theory in practice in a university setting; ability to coach vocalists;
  • Ability to create musical scores and arrangements;
  • Ability to perform live music; ability to create training programs for students;
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.

Work Location and Physical Demands

Primary Work Location:

  • Primarily works in an office environment with occasional outside duties necessary for programming; primarily works in noisy environment

Physical Demands:

  • Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.
  • Work involves occasional exposure to elements, such as inclement weather and extreme temperatures.
  • Position requires frequent walking, standing, sitting, carrying, lifting, and pushing; occasional stooping and kneeling

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.


  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.


  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.


  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.


  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Student Advising/Assistance

  • Demonstrates the ability to advise and assist university students and/or prospective students with academic plans and course selection, financial options, career plans, and/or student opportunities.
  • Shares relevant knowledge and insight to apprise students of the university's programs and services.
  • Provides encouragement and guidance to foster student success.
  • Listens and responds to student requests and concerns with patience and understanding.
  • Treats students with respect.


  • Supervises the work of staff employees.
  • Sets clear goals and expectations within reasonable timeframes.
  • Motivates staff through constructive feedback, challenging assignments, and recognition of achievements.
  • Provides mentorship and guidance by sharing expertise and best practices.
  • Supports staff by providing essential resources, professional development opportunities, and open communication.
  • Promptly addresses performance issues with appropriate measures and discretion.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

Problem Solving

  • Formulates plans and strategies to proactively resolve anticipated problems.
  • Prudently responds to unforeseen problems through careful consideration and analysis of problem and relevant information and circumstances.
  • Recognizes and apprises appropriate university administrator when resolution requires senior management input and/or approval.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:09 AM