Skip to main content

Accounts Payable Specialist I

Basic Position Information

Job Code: 5056

Title: Accounts Payable Specialist I

Department: Accounts Payable

Essential Personnel: N

Job Family: Financial Services

Job Sub-Family: Procurement, Contracts & Accounts Payable

FLSA Classification: NE

Job Grade: 12

Grade Min: $43,001

Grade Mid: $51,601

UHD Succession Plan: N

Criticality of Position: N/A

Career Ladder: Pre-Defined

Campus Security Authority: Y

Screening Committee: N

Motor Vehicle Record Check: N

Job Summary

The Accounts Payable Specialist I analyzes and audits departmental vouchers to ensure compliance with UHD, UHS, state, and federal policies and procedures.

Assists with travel and travel card program.

Duties

  • Analyzes and audits department vouchers to ensure compliance with UHD, UHS, state, and federal policies and procedures. PO vouchers and travel card payments are processed centrally; report taxable payments
  • Ensures documentation, signatures, receipts have been received and correct vendor and payment amounts. Provides appropriate accounting information on all university payments; processes executive card wire payments
  • Investigates and resolves problems associated with processing invoices and vendor statements; liaison with UHD department and vendor for PO payments, so all invoices are received and remaining encumbrances are released
  • Develops and coordinates training for all departments on travel, AP, travel card, and Concur, including all applicable policies and procedures; assists with the university's travel program/Concur as required
  • Assists with monthly status reports including CIP/CIR (Continuous Improvement Plan/Report) update Accounts Payable and Travel websites; coordinates policy updates within the department; prepares and reviews journal entries

Marginal Duties

  • Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

  • None

Delegation of Work:

  • N/A

Supervision Given:

  • N/A

Qualifications

Required Education:

  • 2 years of education beyond high school in college or technical school

Required Experience:

  • Minimum of one (1) year of related job experience

License/Certification:

  • None required

Preferred Qualifications

  • None

Knowledge, Skills and Abilities

Knowledge:

  • Knowledge of basic Accounting principles

Skills:

  • Excellent math and computation skills; strong analytical and problem-solving skills

Abilities:

  • Ability to use computer software and the ability to learn new software, including the Microsoft suite and PeopleSoft;
  • Ability to use general office equipment

Work Location and Physical Demands

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements;
  • Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

Position Specific Competencies

Commitment to Excellence - UHD

  • Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
  • Continuously strives to improve work performance.
  • Accepts responsibility for his/her commitments to the university.
  • Contributes to the success of the university by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity

  • Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities.
  • Accepts responsibility for his/her actions.
  • Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation

  • Treats others with courtesy, respect, and dignity in the workplace.
  • Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability

  • Takes responsibility to accomplish job assignments within reasonable deadlines.
  • Willing to accept new projects and/or commitments.
  • Does due diligence to complete projects within specified timeframes and/or fulfill commitments.
  • Arrives to work on time prepared and ready to contribute.

Flexibility

  • Willingly adjusts to changing work assignments or conditions.
  • Open to changes in operational procedures, technology, and/or organizational structure.
  • Views changes as opportunities for learning and professional development.
  • Displays a positive attitude to encourage others.
  • Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency

  • Possesses required job skills and knowledge.
  • Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Focus on Customer Service

  • Focuses on customer's needs and expectations. (Customers can be students, external constituents, employees, or university guests.)
  • Respectfully ascertains customer's needs and determines appropriate response.
  • Promptly responds by providing requested information, takes appropriate action, or refers customer to appropriate individual or department.
  • If further actions need to be taken, advises customers of realistic timeframes for a response to their request.
  • Follows up with customers on outstanding requests in a timely manner.
  • Tactfully explains to customers why their needs and/or expectations cannot be met if the university does not provide the requested information or services.

Computer/Automated System Proficiency

  • Proficient in the use of university applications or automated systems to perform job duties.
  • Complies with related policies, procedures, and work rules to maintain system security and data integrity.

This job description may not encompass all duties and responsibilities associated with the position.

Last updated 4/27/2022 6:09 AM