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Administration

Hotlines and Other Reporting Options

MySafeCampus - Anonymous Incident Reporting System​ (video)

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How Can I Report Suspected Fraud?

​Employees, students and anyone who does business with the University of Houston-Downtown can report fraud, waste, abuse, non-compliance or misconduct (such as sexual abuse) in one of the following ways:

Hotline Notification: Reporter Can Remain Anonymous

Internal Notification

  • Notify your Supervisor
  • Notify UHD Management
  • Notify the Compliance Officer (Mary Cook at 713- -222-5340)
  • Notify the Director of Internal Audit (Don Guyton at 713- 743-8000)

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MySafeCampus

MySafeCampus is a 24-hour/7 days a week incident reporting system that is completely confidential and anonymous. Now it's easy to report campus incidents and concerns. To make a report, visit MySafeCampus or call toll-free 1-800-716-9007.

This confidential reporting system will instantly and discreetly forward the report to the appropriate persons at UHD and within the UH System. The individual making the report will be provided with a confidential access number and asked to generate a personal password. This access number and personal password will allow the individual to anonymously re-enter the site for updates at any time. The individual will be able to both send and receive anonymous messages pertaining to their report, and if desired, participate in any follow up.​

The issues that can be addressed via this confidential system fall into two categories:
  
  • Compliance and Regulation Violations
  • Fraud
MySafeCampus is:​
  • Anonymous
  • Fast and Easy to Use
  • 24 hours per day/7 days per week
  • Confidential
  • Free
  • Safe

For more information about MySafeCampus, contact your Compliance Officer, Mary Cook.

All contacts are confidential and individuals using the reporting system are assured anonymity when they request it. UHD and the UH System reserve the right to act or not act on any information provided unless required to do so by law. Neither UHD nor the UH System is required to disclose its response or actions pursuant to any information that may be provided or reported. The intentional misreporting of information may be actionable and subject to criminal investigation.

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State Auditor's Office Hotline​

You may also report suspected fraud, waste, and abuse to the State Auditor's Office Hotline at 1-800-TX-AUDIT (1-800-892-8348). The State Auditor's Office provides additional information at its website.​

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How to File a MySafeCampus Report

Go to  MySafeCampus or dial 1-800-716-9007

To complete the report via telephone, follow the prompt.

To complete the electronic incident report:​

  • Click on "Make a Report Online Now!"
  • Enter "Uni" to the left of the "Search" button and hit enter
  • Select "University of Houston Downtown" to the right of the green "Next" button and hit enter
  • Select the "Type of Incident"
  • Read the "Terms and Conditions and check the box indicating you have read the "Terms and Conditions "
  • Select your desired level of "Confidentiality"
  • Enter the "Location of the Incident"
  • Enter the "Approximate Date and Time of Incident"
  • Enter "Incident Description"
  • List the "Individuals That You Suspect May Be Involved"
  • Complete requested "Incident Detail"
  • Include any "Additional Thoughts"
  • Enter you "Personal Follow-up Password" [Note: You will need this to track the progress of the investigation and answer any additional questions while the investigation is underway.]
  • Review, spell check and submit your report

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​Fraud Q & A's

What is fraud?

Fraud is the use of your occupation for personal enrichment through the deliberate misuse or misapplication of the employing organization's resources or assets. Fraud is normally considered to be a criminal act, and employees who commit fraud may be terminated, fined, and/or imprisoned depending on the severity of the fraudulent act.

For additional information, see:

System Administrative Memorandum - 01.C.04 - Reporting/Investigating Fraudulent Acts (PDF)

  

​What are some examples of fraud?

 Examples of fraud include:

  • Stealing cash or checks
  • Falsifying timesheets or workers comp claims
  • Falsifying expense reimbursements
  • Personal use of university credit cards or long distance codes
  • Stealing property or supplies
  • Personal use of university assets (occasional local phone calls are okay)
  • Outside employment that conflicts with university employment
  • Awarding contracts to friends or relatives
  • Awarding scholarships/grants based on personal or financial relationships as opposed to merit
  • Seeking or accepting gifts or favors from vendors or contractors in exchange for placing orders or awarding contracts
  • Purposefully falsifying financial statements

 Am I protected against retaliation if I report suspected fraud or compliance violations? 

Yes. Employees who report unlawful activity in good faith are protected by The Texas Whistleblower Act (Texas Government Code, Chapter 554.002)The reporting employee cannot be suspended or terminated from employment.

What types of issues should NOT be reported through MySafeCampus and what are the other avenues for reporting these issues? 

Examples of issues that should not be reported through MySafeCampus include:​

​Issue in the Workplace​Contact​
  • Employee/supervisor disputes
  • Affirmative Action/EEO issues
  • Harassment or misconduct

 Phone: 713 -221-8060​​

  • Violent crimes, breaking and entering, or burglary
  • Medical emergencies
  • Fire

Phone: 713 -221-8065 or 713 -221-8911

  • Hazardous waste spill
  • Problem with the building

 Phone: 713 -221-8040​​​

  • Problem with the building

 Phone: 713 -221-8026


 

Compliance and Ethics
Last updated 9/17/2015 3:06 AM