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Administration

Hotlines and Other Reporting Options

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How Can I Report Suspected Fraud?

​Employees, students and anyone who does business with the University of Houston-Downtown can report fraud, waste, abuse, non-compliance or misconduct (such as sexual abuse) in one of the following ways:

Hotline Notification: Reporter Can Remain Anonymous


Internal Notification

  • Notify your Supervisor
  • Notify UHD Management
  • Notify the Compliance Officer (Mary Cook at 713- -222-5340)
  • Notify the Director of Internal Audit (Don Guyton at 713- 743-8000)

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How to File a Fraud & Non-Compliance Hotline Report

Dear UHD Faculty, Staff and Students,

In our continued commitment to improving how our campus community can report concerns, and to ensure these reports are handled appropriately and confidentially, we are rebranding our anonymous reporting system MySafeCampus to Fraud & Non-Compliance Hotline effective Sept. 25, 2017. This re-branded hotline can be utilized to report instances of suspected fraud, policy non-compliance, sexual harassment or misconduct, NCAA violations, and employee misconduct.

The Fraud & Non-Compliance Hotline is supported by Convercent. In addition to accessing the Fraud & Non-Compliance Hotline from all University of Houston System Institution web pages, there will be two, alternative options for you to anonymously report issues. The anonymous reporting services are available 24-hours a day, seven days a week.

  • Independently report issues via the Internet by clicking on the "Fraud & Non-Compliance" link from your UHS institution home page. Options are available to display the report form in your preferred language.
  • Independently report issues via a toll-free telephone number. For those in the United States, call toll free 1-800-461-9330 to report the issue with the help of a call center representative. For those outside the United States, place a collect call to +1-720-514-4400 to report the issue with the help of a call center representative and language interpreter. The call center supports more than 300+ languages. Additional international dialing instructions can be displayed in your preferred language at www.convercent.com/report.

Once your report has been submitted, it will be immediately forwarded to the appropriate individuals within our organization for review.

You will also be provided a confidential issue access number and asked to provide a personal password and security question. The access number and password allow you to check the status of the report on the Fraud & Non-Compliance Hotline website, as well as send and receive confidential messages pertaining to your report at any time. If you provided an email address, you will also receive email notifications as the report status is updated.

We encourage you to use our Fraud & Non-Compliance Hotline and always welcome your feedback. Please feel free to email me at dguyton@uh.edu with any comments, questions or need for support.

Regards,

Don Guyton

Chief Audit Executive and System-wide Compliance Officer

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State Auditor's Office Hotline​

You may also report suspected fraud, waste, and abuse to the State Auditor's Office Hotline at 1-800-TX-AUDIT (1-800-892-8348). The State Auditor's Office provides additional information at its website.​

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​Fraud Q & A's

What is fraud?

Fraud is the use of your occupation for personal enrichment through the deliberate misuse or misapplication of the employing organization's resources or assets. Fraud is normally considered to be a criminal act, and employees who commit fraud may be terminated, fined, and/or imprisoned depending on the severity of the fraudulent act.

For additional information, see:

System Administrative Memorandum - 01.C.04 - Reporting/Investigating Fraudulent Acts (PDF)

  

​What are some examples of fraud?

 Examples of fraud include:

  • Stealing cash or checks
  • Falsifying timesheets or workers comp claims
  • Falsifying expense reimbursements
  • Personal use of university credit cards or long distance codes
  • Stealing property or supplies
  • Personal use of university assets (occasional local phone calls are okay)
  • Outside employment that conflicts with university employment
  • Awarding contracts to friends or relatives
  • Awarding scholarships/grants based on personal or financial relationships as opposed to merit
  • Seeking or accepting gifts or favors from vendors or contractors in exchange for placing orders or awarding contracts
  • Purposefully falsifying financial statements

 Am I protected against retaliation if I report suspected fraud or compliance violations? 

Yes. Employees who report unlawful activity in good faith are protected by The Texas Whistleblower Act (Texas Government Code, Chapter 554.002)The reporting employee cannot be suspended or terminated from employment.

What types of issues should NOT be reported through MySafeCampus and what are the other avenues for reporting these issues? 

Examples of issues that should not be reported through MySafeCampus include:​

​Issue in the Workplace​Contact​
  • Employee/supervisor disputes
  • Affirmative Action/EEO issues
  • Harassment or misconduct

 Phone: 713 -221-8060​​

  • Violent crimes, breaking and entering, or burglary
  • Medical emergencies
  • Fire

Phone: 713 -221-8065 or 713 -221-8911

  • Hazardous waste spill
  • Problem with the building

 Phone: 713 -221-8040​​​

  • Problem with the building

 Phone: 713 -221-8026


 

Compliance and Ethics
Last updated 9/26/2017 4:07 AM