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Responsibilites and Duties


Elections for the Executive Committee shall open the second Monday in June and close on the fourth Monday in June. Terms of office shall begin on September 1. Ambassador alternates will be the person(s) receiving the second highest number of votes within the division.


The Staff Council shall represent the staff interests of the University of Houston-Downtown and shall be responsible for the following:


The Executive Committee shall consider all matters brought before Staff Council and make referrals to the proper committees when necessary. A summary of the duties of the Executive Committee Officers is outlined below. Complete position descriptions may be found on the Staff Council website under Executive Committee by clicking here.


Serves as chair of the Staff Council Executive Committee; represents the Staff Council on University Leadership Committees such as The Executive Council, the Planning and Budget Committee, and the Academic Affairs Council. Enforces all regulations and policies as specified in the Staff Council By-laws and presides at all Staff Council meetings.


Assists the President in performing his/her leadership responsibilities, and represents the President when required. Oversees all Staff Council Standing Committees. The person elected President-Elect serves a two-year term; year one as President-Elect, and year two as President.


Handles the recording and distribution of all minutes of all Executive Committee and Staff Council meetings, and all correspondence of Staff Council (including overseeing the elections committee). Oversees the conduct of Staff Council business to ensure adherence to the By-laws. Responsible for the administration of the staff council elections.


Maintains the Staff Council's budgets by processing and reconciling expenditures and revenue transactions on a monthly basis. Provides a financial report of the organization's financial activities to Staff Council at each meeting.

Communications Officer

Designs, develops and maintains a Staff Council website and social media for the posting and distribution of information about Staff Council events and activities. Provides information to the University Public Affairs Office regarding Staff Council elections, meetings, and accomplishments. Maintains and provides a central and accessible location for storing historical files of Staff Council events and activities

Ambassadors and Alternates

Ambassadors will represent the interests of their division(s) and share staff council news, events, etc., with their respective staff by conducting quarterly informational meetings. Five (5) Ambassadors and five (5) alternates will be elected as follows: two (2) from Academic and Student Affairs, one (1) from Administration and Finance, one (1) from Employment Services and Operations, and one (1) from the President's Office and Advancement/External Relations. Alternates will serve if the elected Staff Council Ambassador is not able to represent his/her unit, and when needed for special events/functions as deemed by the Staff Council President. It is the responsibility of the Staff Council Ambassador to send his/her alternate representative in his/her absence.



Page maintained by Staff Council

Last updated or reviewed on 5/18/14

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