Check Distribution
Office of Business Affairs | Departments | UHD Policies & Procedures | Forms | Contact Info

Checks for local vouchers with special handling instructions (SH) which requests that the check be returned to the AP.  Please include the name and phone number of the departmental employee to be contacted to retrieve the check.  Departmental designee will be contacted upon receipt of the check for UH Treasury.  The departmental designee must come to UHD AP to sign for the check.  The department will then distribute the check with additional enclosure information and/or express mail the check.

Banner checks, for student refunds, are picked up from the AP by Student Accounting designee.  Student Accounting distributes student refund checks.

UH Treasury prefers to mail warrants, upon receipt, from the State Comptroller's Office in Austin.  Circumstances must be extenuating to request the return of the state warrant to UHD AP for pick up by the department.  The request and details of why the request is being made must be included in the "Voucher Comments" panel of the PeopleSoft voucher.

All checks that are distributed directly from UHS Treasury are usually mailed by 2:00pm on the day of the check printed or upon receipt of state warrants from Austin.

Check runs for UHD are scheduled on Monday and Wednesday nights.  Checks print on Tuesday and Thursday mornings.  State warrants run nightly in Austin.

Up to Accounts Payable

.