General Accounting & Financial Reporting
Up to About UHD

The General Accounting & Financial Reporting office has eleven main functions:

• Issuance of Financial Reports to management, State of Texas Comptroller's office, and Outside Parties.
• Reconciliation of State and Local Banks.
• Reconciliation of Financial Aids and Scholarships
• Preparation of USAS (State) Accounting Financial Reports and all activity utilizing and recording State funds
• Preparation of USAS/ABEST reconciliations and adjustments
• Correction of Account Expenditures 
• Internal control guidelines, policies and procedures
• Petty Cash and Change Funds Policies & Procedures
• Liaison with UHS - internal auditors
• PeopleSoft 8.4/Financial System Security Access
• PeopleSoft 8.4/Financial System Training - GL Fast Start and Cost Center Verification

Forms and Quick References

• Forms
  • Petty Cash and Change Funds Policies & Procedures & Forms
  • Transaction Correction Form
  • Request for PeopleSoft Financial System Operator ID Form
  • Request for PeopleSoft Financial System General Ledger Access Form

• Quick References
  • Sign-in PeopleSoft Financial System - PeopleSoft can be accessed here
  • PeopleSoft Training
    • GL Fast Start
    • Cost Center Verification

 

Contact:	George W. Anderson
	Assistant VP for Business Affairs
	Room #970 S
	713-221-8449
	AndersonGj@uhd.edu

PeopleSoft Access

All the UHD PeopleSoft 8.4/Financial System new users need to have the following steps done before they start to access the system:

1. Complete a Request for PeopleSoft Financial System Operator ID Form and a Request for PeopleSoft Financial System General Ledger Access Form by the user.  Return the completed forms to the PeopleSoft Security Coordinator, Business Affairs Department, Room 970S.
2. The users will be notified by email when their operator ID has been assigned from us.
3. Access will not be granted until the appropriate training has been completed.
4. To be granted access to General Ledger (to be able run Department Cost Center Reports), the users must complete the GL Fast Start Training and Cost Center Verification Training.
5. To be granted access to Accounts Payable, the user must complete the A/P Fast Start Training.

PeopleSoft Training

Business Affairs Department offers monthly scheduled General Ledger PeopleSoft training sessions for new employees.  Topics covered include the following:

• GL Fast Start

  No prerequisite.  Duration: 2 hours.

An overview of basic financial concepts on cost center structure and basic navigation in PeopleSoft.  Instructs user on how to run reports needed to do cost center verifications and on-line inquiries to check budget availability.  The structure of the reports is explained so that the user will be able to identify and understand the information provided in the reports.  Class in hand-on so it is useful if the user has already obtained their PeopleSoft OperID but it is not necessary.  However, both forms and training must be completed prior to access being granted.

• Cost Center Verification

Prerequisite:GL Fast Start.  Duration: 2 hours.

Prior to attendance to this class the user must have an OperId, access to General Ledger and have completed the GL Fast class.  The user must be familiar with how to run the reports and the structure of the reports.  Detailed instructions are provided in this class on the procedures for completing the monthly Cost Center Verifications as required by the University.  This class is hands-on.

Scheduled training sessions can be accessed on the UHD training web site.  Click on this link to reserve a seat: www.uh.edu/hrms/DTFIN-Training.htm.