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Accounts Payable Forms

 

Texas Sales and Use Tax Exemption Certificate The university, as a State of Texas agency, is exempt from paying sales and use tax in the State of Texas. Employees should present this exempt certification to Texas vendors.
PeopleSoft Accounts Payable Access Request Form To be completed to request access to one or more PeopleSoft modules by employees and student workers with special approval.
IRS W-9 Form Request for Taxpayer ID number and Certification - To file an information return with the IRS.

IRS W-8 BEN Form

IRS W-8 EXP Form

IRS W-8 IMY Form

IRS W-8 ECI Form

 

Request for Taxpayer ID number and Certification for Non U.S. Businesses/Organizations/Individuals - To file an information return with the IRS. Four different versions of the form depending on vendor classification.
U.S. Individual Vendor Setup Form UH System employees, students, prospective employees, regents, guests, and other individuals (except contractors) who have a US Social Security number must complete the following documents in order to receive non-payroll payments (e.g., reimbursements, stipends, awards, etc.) from UH System
U.S. Business/Organization Vendor Setup Form Sole-ownerships, partnerships, corporations, companies, contractors, associations, and other businesses/organizations with a US Social Security number or Federal ID number must complete the following documents in order to receive payments (e.g., for goods/services, contractor fees or reimbursements, etc.) from UH System
Non-U.S. Individual/Business/Organization Vendor Setup Form Non-US individuals and businesses/organizations without a US Social Security number or Federal ID number must complete the following documents in order to receive payments (e.g., for goods/services, contractor fees or reimbursements, guest reimbursements, etc.) from UH System
Encumbrance Cancellation/Adjustment Form To be used to increase/decrease monetary amounts or cost center and account information on a posted Purchase Order.
Direct Deposit Authorization Form Used to set up vendor payees (non-employee) for direct deposit.(U.S. Banks only)
Employee P.A.S.S. Direct Deposit Instructions Instructions to setup Accounts Payable direct deposit through the P.A.S.S. system (Employees Only)
Payment Inquiry Instructions Instructions to inquire on vendor payments
Payment Inquiry Link Link to inquire on vendor payments

 

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Page maintained by Business Affairs

Last updated or reviewed on 4/15/14

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