Budget Journals & Regular Journals

 

What’s the difference between regular Journal Entries and Budget Journal Entries?

(Budget Journals are prepared only by the Budget Office)

Journal entries are used to:

1. Reallocate expenses and correct transactions
2. Book deposits to the UHD bank (credit card or cash)
3. Move cash back and forth between cost centers

Budgeting is a spending plan and budget journals are used to:

1. Budget revenue and expenses
2. Budget fund equity (cash)
3. Transfer the ability to spend from one category to another (Ex: M&O to Capital or M&O to Salary and Wages) within the same cost center or transferring from one cost center to another cost center

Budget Journal Documentation Required:

1. Transfer spending authority between budget nodes—1074 Report or 1063 Report
2. Budget fund equity - 1060, 1016, or 1074 report to illustrate available fund equity
3. Budget lapse salary—BOB report or Lapse Salary Report

Last updated or reviewed on 7/26/11