Budget Checking Process & Errors

 

No Budget Exists

What this means: No budget exists in the cost center in the appropriate budget node. This type of error is not overridable.

What to do: Often times the department may have budget in the cost center but not in the correct node (i.e. B5009 M&O has budget; B5008 CAPITAL does not) or may have fund equity in the cost center but not budgeted to spend. When either is the case, the following options are available:

• a zero dollar budget can be established by the Budget Office. The transaction will then be overridden and a budget transfer will be processed within the current month
• the department can send an email to the Budget Office requesting approval to the budget fund equity

If the request is approved, a zero dollar budget can be established by the Budget Office and the transaction will then be overridden and a budget transfer will be processed.

Exceeds Budget

What this means: Not enough budget exists in the cost center in the appropriate budget node. This type of error is overridable.

What to do: (See above options)

Project/Grant Errors

In addition to the errors listed above, Project/Grant cost centers can have other budget checking roadblocks such as budget status beginning and end dates.

What to do: Regardless of the type of error, the department will have to resolve the issue through the Grant Accounting X8602.

Last updated or reviewed on 7/26/11