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Instructions for Running the Bolt-On-Budget (BOB) Report in the HR System

 

Navigation in HR System: UHS HRMS Budget > Reports > BOB Report

Create a run control (the first time only)

Key in fields as listed below. (The “Department” is the DeptID of the cost center where payroll is charged.)

Click Run

Click Process Monitor

Click Details

Click View Log/Trace

Click ubud022 .pdf link

Review the BOB report for the following:

In the month of September verify that the budget has loaded correctly by position number using the budget reports containing your new fiscal year’s budget

Each employee’s actual expenditure and encumbrance are listed on the correct position number within the correct cost center

If any position number is unreasonable negative check the employees FTE, pay rate and termination dates (if applicable). Prepare PRs as needed to change funding for future pay periods or add budget to a position.

Make sure payroll reallocations are prepared as necessary to move payroll expenditures already paid to a different position number and/or a different cost center.

Identify the totals for the cost center for each column (Base Budget, Final Budget, Current Month Actual, FYTD Actual Encumbrance Amount, BBA). Trace the totals to the amounts for Salary and Wages in Section 1 of the 1074 report for each column—they should be the same.

Document your comparison my marking the same letter for each total that matches. For example, if the total for the column Base Budget on the BOB report matches the Salary and Wages amount under the column Base on the 1074 report, put an ‘A’ by the amount on each report. Do that for each column.

After you complete the above processes, you must document your verification on the Verification Worksheet generated in the PeopleSoft Financial database. If there are no exceptions identified in the above steps, mark an ‘X’ in the ‘Verified’ column for all transactions relating to salaries/wages.

If you are unsure of how to implement any of the above steps, make sure to attend Cost Center Verification training.


Last updated or reviewed on 7/13/10

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