When to use a requisition

• The use of a requisition is required for purchases that exceed $2,500 (except for certain authorized departments). These types of purchases include goods and some services (like rentals, leases and maintenance agreements.

Timelines for a PO

• Generally, purchases through the Purchasing Department adhere to the following timelines and requirements:

Requisition Amount	Purchasing Process	Time Frame
$ 5,000 to $ 15,000	Minimum of 3 informal bids	Less than 5 business days
$ 15,001 to $ 25,000	Minimum of 3 formal bids	Approximately 14 business days
$ 25,001 and up	Formal bids and posting to the Electronic State Business daily	Approximately 21 business days

Purchasing items in a Rush

• In the event that a rush purchase is required contact the Purchasing Department at X8607 or X8062 and speak to a buyer who can assist in the processing. Regardless of the rush nature, the aforementioned Purchasing Process should be followed to assure compliance with regulations, etc.

Signature requirements

• All requisitions must be signed by the end user, the Certifying Signature person and appropriate VP or designee. In the case of the use of Federal funding, the Office of Contracts and Grants must approve and sign the request prior to being forwarded to Purchasing.
  
  
• For purchase requests greater than $ 100,000, the Addendum C process is required. A copy of the Addendum C may be found http://www.uh.edu/purchasing/forms/addendumc.pdf under the Forms section.

How do I cross reference a requisition to a PO?

• Click on Purchasing – Requisition – Review Requisition Information – Requisitions
  
  
• Enter the Requisition ID number and click
  
  
• Click on
  
  
• Under the column, if it is blank that means a purchase order has not been done. If there is a "Y" in this column, a PO has been processed. If you click on the "Y", the a page will appear showing you the purchase order number. The purchase order number appears under the column.