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In order to cancel a PO, notify the buyer in Purchasing as soon as possible so that they can direct you in the process. Once you have notified the buyer and the buyer has confirmed with the vendor the cancellation, complete an Encumbrance Cancellation Adjustment Form or Change Order Request Form (contact Purchasing X 8068)
Advance payments for goods are acceptable for some purchases but should only be used in rare or unusual circumstances. Complete regulations and procedures for Advance Payments may be found in PS 5.C.04.
Contact Cory Odstrcil (x8607) - All requistions $10,001 and above.
Contact Lorena Sanchez (x8561) - All requizitions $0 - $10,000
Last updated or reviewed on 5/15/12