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Purchase Orders
How to cancel a PO
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In order to cancel a PO, notify the buyer in Purchasing as soon as possible so that they can direct you in the
process. Once you have notified the buyer and the buyer has confirmed with the vendor the cancellation, complete an
Encumbrance
Cancellation Adjustment Form or Change Order Request Form (contact Purchasing X 8068)
Advance Payments
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Advance payments for goods are acceptable for some purchases but should only be used in rare or unusual circumstances. Complete
regulations and procedures for Advance Payments may be found in PS 5.C.04.
Who is the buyer to contact for my order?
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As a general rule, requisitions are distributed to buyers by commodity. For example, different buyers are responsible for
computer and computer related purchases, office equipment and supplies, etc. Call the Purchasing Department at X8607 or X8062.
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