Texas Sales and Use Tax

Question:	Our department is going to purchase some new items. Do we have to pay Texas sales and use tax on these items?
Reply:	The University of Houston Downtown is generally exempt from paying Texas sales and use tax on items purchased in Texas.

Question:	Where can I obtain the University's Texas Sales and Use Tax Exemption Certificate?
Reply:	This certificate is available on the UHD Business Affairs website at http://www.uh.edu/finance/TaxInformation/PDF_files/tax_exempt.pdf.

Question:	As an employee of the University, an institution of higher education, where may I obtain a Texas Hotel Occupancy Tax Exemption Certificate to present to my hotel/motel operator?
Reply:	This certificate is available on the UHD Business Affairs website at http://www.window.state.tx.us/taxinfo/taxforms/12-302.pdf.

Question:	Where can I obtain a signed copy of the University's Form W-9 (Request for Taxpayer Identification Number and Certification)?
Reply:	The Form W-9 is available on the UHD Business Affairs website at http://www.mcul.org/fw9.pdf.

Question:

When should my department charge sales tax?

Reply:

Usually if the department is selling products as a fundraising event, no sales tax should be charged. However, if the department operates as an income-producing unit, meaning it maintains an inventory and regularly sell products, sales taxes should be charged. If sales tax is to be charged the rate is 8.25% and any taxes collected must be deposited into the departments account by depositing it in the cashier office to their FRS GL account with 2350 Account Control. For example: 3-222025-0384 for the revenues and 3-022025-2350 for the sales tax. The sales tax will be paid to the state each January by the Business Affairs department.