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The following page is a blank template with a header that contains a quicklinks jump menu and the search UHD function. Page sections are identified with headers. The footer contains all required links, contact and emergency information.

Reserve a Room Online

Office Location

One Main Street, Suite S204-P
Houston, Texas 77002
Phone: (713) 221-8580
Fax: 713-223-7478

Hours of Operation

Monday through Friday
8:00 a.m. - 5:00 p.m.

Procedures and Guidelines

For more information on how to use and reserve UHD campus space and facilities, please review our Procedures and Guidelines.  

Emergency / After Hours Contact

UHD Police
713-221-8065

 

Procedures and Guidelines for Publishing Events on Calendars and Reserving Campus Facilities

Use of Campus Space and Facilities

The Community Relations and Conference Services Department is the campus "Reservations Hub."

1. Schedules/reserves campus space and facilities for the following activities:

  • Campus special events
  • Classrooms for event or meeting purposes
  • Meetings and seminars
  • Professional conference services
  • Student orientation programs
  • Student summer camps and programs
  • Testing for off-campus groups scheduled by Testing Services

2. Assist Requestor in booking and managing event and conference logistics.

  • Assist in room reservations
  • Assisting in catering needs
  • Assisting in various community activities
  • Assist Client in all services and support in managing conferences, seminars or trainings
Procedures for Reserving Campus Space and Facilities
  1. You may submit an event room request online along with any additional forms necessary in order to provide services for your event. Please make your reservation a minimum of one week in advance.
    • Requests for campus space and facilities are on a first-come, first-served basis; however, an online request is not an automatic confirmation of your event. Once a room is assigned, you will receive an electronic confirmation of your completed event request.
    • Campus groups requesting to schedule a professional conference / seminar at UHD must meet with the Director of Community Relations and Conferences prior to booking or confirming outside groups.
  2. If needing to reserve visitor parking, a Request for Parking Services form must be submitted to the office of Transportation and Parking Services.
  3. All requests for Police / Security services are coordinated through our office. To request Police Officer (s) be scheduled for your event you must complete a Request for Police / Security Service form and submit it to our office no less than ten (10) days prior to the date of your event. When Officers are assigned a confirmation with all pertinent information will be sent to requestor directly from the UHD Police Department. More information about UHD police and security services is available at the Police and Security Services website.
  4. A fully executed Application for Alcohol Permit is required when alcohol will be served at any UHD event.  The permit must be submitted no later than thirty (30) days prior to the date of the event in order to secure a permit through the Texas Alcoholic Beverage Commission.
  5. A Confirmation Notice is e-mailed to the requester upon confirmation of the event(s).
  6. Once confirmed, all events are posted on the UHD Community Relations and Conference Services calendar (What's Happening on Campus).
  7. After-hours/weekend assistance for room setups, housekeeping, multimedia, police services and / or event assistance may incur a fee to offset overtime charges (After-hours is defined as after normal university working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday).
  8. All students events scheduled on UHD campus must be attended at all times by the UHD  Advisor/Sponsor.  Keys and access to all secured facilities or locked areas will only be checked out by and given access to by the Student Advisor/Sponsor.

The UHD Public Events Calendar is maintained by Public Affairs and provides the ability to post upcoming events on UHD's home page. The Public Events Calendar contains the subcategories listed below.

  • Arts & Entertainment
  • Commencement
  • Faculty/Staff Events
  • Lectures & Symposia
  • Other Public Events
  • Pre-college Camps
  • Prospective Student Events
  • University-wide Events
Criteria:
  1. The event should be open to the general public.
  2. The event should be sent to Public Affairs as far in advance as possible, but not less than 2 weeks before the event.
  3. The event should be related to the core mission of UHD.
  4. The event should not be personal in nature (i.e. birthdays, anniversaries, etc).
  5. You must designate a contact person for the event that is a member of UHD’s faculty or staff.
  6. The event must be sponsored by, or related to, activities in university departments, organizations or recognized student organizations.
  7. Event organizers assume all responsibility for notifying Public Affairs in a timely manner (as soon as possible) when they change, postpone or cancel an event that has already been submitted.
Procedures and Guidelines

Event requests that do not require a room reservation may be submitted online or by sending email to calendar@uhd.edu. Be sure to include the contact person, contact email and phone number, event time, event date, event day, event location, cost, summary and any other information you would like to share.  The calendar has the ability to link to various Web sites and images. You are encouraged to include those also as often as possible.

For other event requests which do require a room reservation, please view the Event Submission Request options.

The Student Activites Calendar is maintained by Student Activities and Events and provides the ability to post upcoming events for UHD's students. The Student Activities Calendar contains the subcategories listed below.

  • Arts & Entertainment
  • Campus Activities Board (CAB)
  • Commencement
  • Community Involvement Opportunities
  • Festivals
  • Fundraisers
  • Lectures / Conferences
  • Meetings
  • Social Events
  • Student Government (SGA)
  • Training Workshops
Procedures and Guidelines

All events held on the UHD campus by a registered UHD student organization must be attended by the Student faculty / Staff advisor at all times. Keys and access to all secured facilities or locked areas will only be checked out by and given access to by the Student Advisor/Sponsor.

Event requests that do not require a room reservation may be submitted online.

For other event requests which do require a room reservation, please view the Event Submission Request options.

Office Location

Student Activities and Events
One Main St. Suite S-204
Houston TX, 77002
Phone: 713.221.8573
Fax: 713.222.8559
StudentActivites@uhd.edu

Hours of Operation

Monday through Friday
8:00 a.m. to 5:00 p.m.

Page maintained by Community Relations and Conference Services

Last updated or reviewed on 3/7/11

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