Reservation FormsCommunity Relations and Conference Services | Rooms and Floor Plans

The Office of Community Relations and Conference Services coordinate the reservation of campus facilities and aids in the management and providing of services for conferences and events.  Some of the services provided include the reserving of facilities, setup of rooms, parking, catering, hotel locations, police, and multimedia services.  In order to request facilities or services you must complete the appropriate request form.   Listed below are the various forms with a brief description of the purpose and procedures.  All forms must be submitted by hard copy to the Community Relations and Conference Services offices located at 621-S with the original authorized signatures on each appropriate request form.

Reserve Tables/Display Area
If you need tables or a display area set up for the facility you are reserving please complete the Request for Table / Display Area and submit it to the Office of Community Relations and Conference Services in room 621-S.

Reserve a Campus Facility or Event
If you need to reserve a facility or plan an event on campus please complete the Event Request Form and submit it to the Office of Community Relations and Conference Services in room 621-S.  All events held on UHD campus by an approval UHD student organization must be attended by the Student faculty / Staff advisor at all times.  Access to all facilities shall be granted only to Faculty/Staff Advisors.

Request a Security Access Code
A number of rooms are kept locked due to room features & equipment.  Should you need to use or reserve a lecture hall, or the auditorium, please complete the Security Access Code Form, and submit by e-mail to Janet Heitmiller at HeitmillerJ@uhd.edu or deliver to Community Relations and Conference Services in room 621-S.

Request for Parking Services
If you need to reserve parking for your guest on campus you must complete a Parking Request Form and submit it to the Office of Community Relations and Conference Services in room 621-S.  All parking requests must be accompanies by an SCR if you intend to guarantee a reserved parking space.  No parking spaces will be reserved without a completed SCR attached to the request form.

Request for Police/Security Service

All requests for Police / Security services are coordinated through our office.   To request Police Officer (s) be scheduled for your event you must complete a Request for Police / Security Service form and submitted to our office no less than ten (10) days prior to the date of your event.  A completed SCR must accompany your Request Form at the time of submission to our office.  When Officers are assigned a, confirmation with all pertinent information will be sent to Requestor.

Application for Alcohol Permit
If you plan to serve alcohol at an event held in one of UH-Downtown's facilities you must complete an Application for Alcohol Permit and submit it to the Office of Community Relations and Conference Services in room 621-S.   This application must be submitted no later than 30 days prior to the event.

Reserve Multimedia Equipment
If you need any multimedia or instructional television equipment for an event held in one of UH-Downtown's facilities you must complete a Multimedia Reservation form and submit it to the Multimedia and ITV Services office in room 700-A.  You must also make note on your Request for Campus Facilities Use form that you are requesting multimedia equipment for your event.

Request for Temporary Food Dealer's Permit
If you are an organization, department or group selling, distributing or serving any food or beverage not served by the authorized campus food provider you must complete a Temporary Food Dealers Permit / Request Form.  You must read, understand and agree to the policies and procedures outlined in the Food Sanitation Manual prior to submitting this form.  This form is to be filled out completely, signed and approved by the Safety Inspector at UHD, located in the Facilities Management Department located in room 101-South.  You may reach him at (713) 221-8040. Once completed, it must be attached to your Event Request Form and submitted to the Community Relations and Conference Services office at least 7 working days prior to the date of your event for approval and confirmation.