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Workplace Flexibility

Workplace Flexibility


  • Assistance Dog Training Leave allows an employee with a disability as defined by Texas Human Resources Code, Section 121.002, will be granted paid leave not to exceed ten (10) days in a fiscal year to attend training necessary to provide the employee with an assistance dog to be used by the employee.


  • Bereavement/Emergency Leave may be granted by the immediate supervisor in the event of the death of an employee’s spouse or the employee’s or employee’s spouse’s children, grandchildren, parents, brothers, sisters, or grandparents.

    Leave may also be granted for the employee to take care of personal responsibilities surrounding a death. The amount of time allowed will depend on the circumstances and is at the discretion of the supervisor. The President may authorize emergency leave in other circumstances when the employee shows good cause for such leave.


  • Blood Donation time off may be granted to employees to donate blood without a deduction in salary or accrued leave. Employees may receive time off to donate blood no more than four times in a fiscal year.


  • Bone Marrow and Organ Donation Leave allows employees entitlement to a leave of absence with pay for the time necessary to serve as bone marrow or organ donor. Bone marrow donors are allowed five (5) working days in a fiscal year, and organ donors are provided thirty (30) working days in a fiscal year.


  • Certified American Red Cross Activities Leave Employees who are certified disaster service volunteers of the American Red Cross or who are in training to become volunteers may be granted paid leave, not to exceed 10 days each fiscal year, to participate in specialized disaster relief services for the American Red Cross.


  • Family Medical Leave Act (FMLA) allows employees who have completed one year of service and have worked at least 1,250 hours in the preceding 12 months to take up to a total of 12 weeks of unpaid leave in any 12 month period for the birth or adoption of a child; the placement of a child with the employee for adoption or foster care; care for a child, spouse or parent with a serious health condition; or the employee's own serious health condition.

    Also, there are two Military Leaves that fall under FMLA. These are:

    Active Duty Leave: Up to 12 weeks of unpaid leave may be granted because of any qualifying exigency for a spouse, child, or parent of a service member who is on active duty, or notified of an impending call or order to active duty in the Armed Forces (including the Reserves and National Guard, in support of a contingency operation); and,

    Military Caregiver Leave: Up to 26 weeks of unpaid leave during a 12‐month period may be granted to an employee who is the spouse, child, parent or next of kin of a service member undergoing medical treatment, recuperation, or therapy, who is otherwise in outpatient status, or who is otherwise on the temporary disability retired list for a serious illness.


  • Flextime  is an optional work schedule, which must be approved by department managers, in which the employee works the regular number of weekly hours (based on 40 hours) on a time schedule other than the regular 8:00 a.m. to 5:00 p.m., Monday through Friday hours. Flextime has been introduced to UHD as an effort to improve productivity and a positive attitude toward work.


  • Jury Duty Leave allows employees paid leave to attend jury duty. The employee is not required to account to UHD for any fee or compensation received for jury duty.


  • Leave Without Pay for an extended leave of absence may be granted to benefits‐eligible UHD employees for purposes of education or research and writing, in order to enhance the employee’s contribution to the institution. Also, benefits‐eligible employees requesting leave for personal reasons may qualify depending upon the circumstances.


  • Military Leave may be granted to employees who are members of the reserve component of a state or federal military force. Reservists are entitled to a military leave of absence from their respective duties not to exceed 15 days in any one federal fiscal year.



  • Sick Leave  is earned by benefits-eligible employees. Full-time employees earn eight hours of sick leave per month of employment. Part‐time employees earn pro‐rated sick leave hours based on the percentage of time worked.


  • Vacation Leave is earned by benefits-eligible employees. Vacation leave accrual rates are based on years of total state service and are the same for exempt and non-exempt employees. Part-time employees whose FTE is at least 50% are also eligible to accrue vacation time; the accrual rate is proportionate to the number of actual hours worked. A vacation accrual schedule is available in the Benefits Summary section of the ESO website.


  • Voluntary Firefighter, EMT Leave allows an employee attending volunteer firefighter and emergency medical services training entitlement to paid leave not to exceed five working days each fiscal year.


  • Voting Leave allows employees a maximum of two hours at the beginning or end of the workday to vote in federal, state, and local elections without deduction from pay or leave time.


  • Witness Duty Leave allows an employee who is asked to serve as an uncompensated witness, but who is not appearing in an official capacity on behalf of UHD, must request paid or unpaid leave to perform this service. The employee shall provide the supervisor with a copy of the subpoena or summons and shall promptly and accurately record the use of leave. However, time away for this type of service must be with the supervisor’s prior approval, and normal request procedures for use of compensatory time, leave without pay, or vacation apply.



Page maintained by ESO

Last updated or reviewed on 1/31/11

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